{ "id": "2026-08-18_regular", "meeting_date": "2026-08-18", "meeting_type": "regular", "meeting_types": [ "regular" ], "title": "Conroe ISD Board Meeting — August 18, 2026", "date_display": "August 18, 2026", "type_display": "Regular Meeting", "types_display": [ "Regular Meeting" ], "item_count": 31, "has_agenda": true, "has_notes": false, "pdf_filename": "agenda_2026-08-18_regular.pdf", "packet_url": null, "generated_at": "2026-08-12T22:32:29.464783Z", "highlights": "- The Board will vote on whether to file a formal complaint with the State Board for Educator Certification (SBEC) against teacher Jennifer Masterson for allegedly abandoning her employment contract.\n- Policy CV (Local) on Facilities Construction is up for final adoption, including new tiered approval thresholds for construction contracts and removal of a provision that allowed the Superintendent to approve emergency change orders without Board consent.\n- Policy EFB (Local) on Library Materials is up for final adoption, introducing parental opt-out rights, formal Board approval processes for library materials, and two distinct appeal tracks for challenging material decisions.\n- Policy FOFF (Local), a brand-new policy establishing a Special Education Parent Advisory Council (SEPAC), is up for final adoption.\n- The Board will hold a public hearing and then vote to adopt the 2026–2027 official school budget and set the ad valorem property tax rate, including both the Maintenance and Operations and Debt Service components.\n- The Board will receive and discuss the 2026 STAAR grades 3–8 and End-of-Course assessment results for the district.\n- The Board will consider approving an access and maintenance easement agreement with Evergreen Community Association related to Campbell Elementary School, and may delegate authority to the Superintendent to execute the transaction.\n- The Board is asked to adopt a resolution declaring a \"good cause\" exception to the Texas House Bill 3 armed security guard requirement for district campuses.", "sections": [ { "name": "Agenda Highlights", "items": [] }, { "name": "Meeting Details", "items": [] }, { "name": "August 18, 2026 | 5:00 PM | Walter P. Jett Continuing Education Center, 19043 David Memorial Drive, Shenandoah, TX 77385", "items": [] }, { "name": "Procedural Items", "items": [] }, { "name": "Closed Session", "items": [ { "id": "II.A.1", "title": "Discussion of the Superintendent's Recommendation to Consider Teacher's Resignation Without Good Cause and Proposed Complaint to SBEC for Abandonment of Employment Contract of Jennifer Masterson", "context": "The Board will meet privately to discuss the Superintendent's recommendation regarding a teacher, Jennifer Masterson, who is alleged to have resigned without good cause in violation of her employment contract. Under Texas law, school boards may file a complaint with the State Board for Educator Certification (SBEC) when an educator abandons a contract, which can result in sanctions against that educator's certification.", "history": "No prior history available yet.", "vote": null }, { "id": "II.B.1", "title": "Construction Audits (Closed Session)", "context": "The Board will meet privately with legal counsel to discuss construction audit matters. Texas law allows governmental bodies to consult with their attorney in closed session when the discussion involves pending or contemplated litigation or other matters where open discussion could be harmful.", "history": "No prior history available yet.", "vote": null } ] }, { "name": "Action on Closed Session Items", "items": [ { "id": "III.A", "title": "Discussion of and Request Approval of Proposed Complaint to SBEC for Abandonment of Employment Contract of Jennifer Masterson", "context": "Following the closed session discussion, the Board will take a public vote on whether to file a formal complaint with the State Board for Educator Certification (SBEC) against Jennifer Masterson for allegedly abandoning her employment contract. All final votes by the Board must occur in open session under the Texas Open Meetings Act.", "history": "No prior history available yet.", "vote": null } ] }, { "name": "Consent Agenda", "items": [ { "id": "V.A", "title": "Consider and Approve Minutes", "context": "The Board is asked to approve the official minutes from its previous meeting(s). This is a standard housekeeping item required to maintain an accurate public record of Board actions.", "history": "No prior history available yet.", "vote": null }, { "id": "V.B", "title": "Receive Financial Reports", "context": "District staff will present routine financial reports showing the district's current revenue, expenditures, and overall fiscal status. This is a regular reporting requirement to keep the Board informed of the district's financial condition.", "history": "No prior history available yet.", "vote": null }, { "id": "V.C", "title": "Consider and Approve Amendment to the 2025–2026 Budget", "context": "The Board is asked to approve adjustments to the current school year's budget. Budget amendments are common and may reflect changes in enrollment, grant funding, unexpected expenses, or other financial developments that occurred after the original budget was adopted.", "history": "No prior history available yet.", "vote": null }, { "id": "V.D", "title": "Receive Human Resources Report and Consider and Approve Employment of Professional Personnel", "context": "The Board will receive a staffing update from the Human Resources department and vote to officially approve the hiring of professional staff (such as teachers and administrators). Board approval of personnel is required under Texas law.", "history": "No prior history available yet.", "vote": null }, { "id": "V.E", "title": "Consider and Approve Texas Teacher Evaluation and Support System (T-TESS) Appraisers", "context": "The Board is asked to approve the list of staff who are authorized to conduct teacher evaluations under the Texas Teacher Evaluation and Support System (T-TESS), the state's official framework for evaluating teacher performance. Designating qualified appraisers is a required step before the new school year's evaluations can begin.", "history": "No prior history available yet.", "vote": null }, { "id": "V.F", "title": "Consider and Approve Option Selection for Reducing the District's Local Revenue Level Under Texas Education Code Chapter 49", "context": "Texas Education Code Chapter 49 — sometimes called the \"recapture\" or \"Robin Hood\" provision — requires certain property-wealthy school districts to reduce their local revenue to a state-set maximum. The Board must formally select how the district will comply with this requirement for the upcoming year. This item involves a significant financial decision affecting district funding.", "history": "No prior history available yet.", "vote": null }, { "id": "V.G", "title": "Consider and Approve Resolution Granting Montgomery County and Waller County 4-H Organizations Extracurricular Status and Consider and Approve Entering into Adjunct Faculty Agreement with Texas A&M AgriLife Extension Service", "context": "The Board is asked to formally recognize 4-H programs in Montgomery and Waller Counties as extracurricular activities, which allows students to receive school credit or UIL-related benefits for participation. The Board is also asked to approve an adjunct faculty agreement with Texas A&M AgriLife Extension Service, which provides the educational infrastructure supporting 4-H.", "history": "No prior history available yet.", "vote": null }, { "id": "V.H", "title": "Consider and Approve 2026–2027 Juvenile Justice Alternative Education Program (JJAEP) Memorandum of Understanding", "context": "Texas law requires school districts to have a Memorandum of Understanding (MOU) with their county's Juvenile Justice Alternative Education Program (JJAEP), which provides educational services to students who have been removed from regular school settings due to certain disciplinary or legal situations. This MOU formalizes the working relationship and responsibilities between the district and the JJAEP for the upcoming school year.", "history": "No prior history available yet.", "vote": null }, { "id": "V.I", "title": "Consider on Second Read and Final Adoption — Board Policy CV (Local): Facilities Construction", "context": "The Board is asked to give final approval to an updated version of Policy CV, which governs how the district plans, designs, and constructs school facilities. Key changes in this update include new tiered approval thresholds for construction contracts and change orders, clarified roles for the Board versus the Superintendent in approving contracts, and the removal of outdated provisions — including an emergency change order override that had previously allowed the Superintendent to act without Board approval.", "history": "This policy was presented for a first reading at the July 21, 2026 board meeting, where the Board reviewed but did not yet vote on final adoption. [View Policy CV in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CV)", "vote": null }, { "id": "V.J", "title": "Consider on Second Read and Final Adoption — Board Policy EFB (Local): Instructional Resources: Library Materials", "context": "The Board is asked to give final approval to a comprehensive update to Policy EFB, which governs how the district selects, acquires, and manages library materials in its schools. Major changes include new definitions, a Superintendent-led collection development framework, formal Board approval and public review processes for library materials, parental opt-out rights, and two distinct appeal tracks for challenging library material decisions.", "history": "This policy was presented for a first reading at the July 21, 2026 board meeting, where the Board reviewed but did not yet vote on final adoption. [View Policy EFB in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=EFB)", "vote": null }, { "id": "V.K", "title": "Consider on Second Read and Final Adoption — Board Policy FOFF (Local): Special Education Parent Advisory Council (SEPAC)", "context": "The Board is asked to give final approval to a new policy establishing the Special Education Parent Advisory Council (SEPAC) for Conroe ISD. This policy, which is entirely new, defines the council's purpose, governance structure, membership rules, meeting requirements, reporting obligations, confidentiality requirements, and how complaints or grievances from SEPAC members will be handled.", "history": "This policy was introduced for a first reading at the July 21, 2026 board meeting as entirely new language — it did not previously exist in the district's policy manual. [View Policy FOFF in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=FOFF)", "vote": null } ] }, { "name": "Administration", "items": [ { "id": "VI.A", "title": "Receive Athletic Programs Update", "context": "District administration will provide the Board with an informational update on Conroe ISD's athletic programs. This type of update typically covers program participation, facilities, staffing, or upcoming season planning, and does not require a Board vote.", "history": "No prior history available yet.", "vote": null }, { "id": "VI.B", "title": "Discuss and Possibly Approve 2026–2027 School Health Advisory Council (SHAC) Membership", "context": "Texas law requires each school district to maintain a School Health Advisory Council (SHAC), a committee that advises the district on health-related policies and programs including physical education, nutrition, and mental health. The Board is asked to approve the membership of this council for the 2026–2027 school year.", "history": "No prior history available yet.", "vote": null }, { "id": "VI.C", "title": "Discuss and Possibly Approve an Access and Maintenance Easement Agreement with Evergreen Community Association, Inc. for Campbell Elementary School and Delegate Authority to the Superintendent to Negotiate and Execute the Documents Necessary to Effectuate the Transaction", "context": "The Board is asked to approve a legal easement agreement with a neighboring community association (Evergreen Community Association, Inc.) related to Campbell Elementary School. An easement is a legal right allowing one party to use another's property for a specific purpose — in this case, access and maintenance. The Board would also authorize the Superintendent to finalize and sign the necessary documents, which involves a significant real property transaction.", "history": "No prior history available yet.", "vote": null }, { "id": "VI.D", "title": "Discuss and Possibly Adopt Resolution to Declare Good Cause Exception for House Bill 3 — Armed Security Guard Requirement", "context": "Under Texas House Bill 3, passed in response to school safety concerns, school districts are generally required to provide armed security on campuses. However, the law includes a \"good cause\" exception that allows a district to be exempt from this requirement under certain circumstances. The Board is asked to consider formally declaring that such a good cause exception applies to Conroe ISD.", "history": "No prior history available yet.", "vote": null } ] }, { "name": "Academic Programs and Instruction", "items": [ { "id": "VII.A", "title": "Receive Information Regarding the 2026 STAAR 3–8 and STAAR End-of-Course (EOC) Results", "context": "District staff will present the results of the 2026 State of Texas Assessments of Academic Readiness (STAAR) for students in grades 3 through 8, as well as the End-of-Course (EOC) assessments for high school students. These results are a key indicator of student academic performance and are used by the state to evaluate school and district accountability ratings. No Board vote is required.", "history": "No prior history available yet.", "vote": null }, { "id": "VII.B", "title": "Receive Math Curriculum Implementation Strategy and Timeline Update", "context": "District staff will update the Board on the district's plan and progress for implementing its mathematics curriculum. This informational item likely covers rollout timelines, staff training, and instructional materials, and does not require a Board vote.", "history": "No prior history available yet.", "vote": null } ] }, { "name": "Public Hearing", "items": [ { "id": "VIII.A", "title": "Hold Public Hearing to Discuss Budget and Proposed Tax Rate", "context": "Texas law requires school districts to hold a public hearing before adopting a budget and tax rate, giving community members the opportunity to comment. This is not a vote — it is a formal public forum where residents can speak on the district's proposed spending plan and property tax rate for 2026–2027.", "history": "No prior history available yet.", "vote": null }, { "id": "VIII.B", "title": "Discuss and Possibly Approve the 2026–2027 Official School Budget", "context": "Following the public hearing, the Board is asked to formally adopt the district's official operating budget for the 2026–2027 school year. This is one of the most significant financial decisions the Board makes each year, as it sets spending priorities across all district programs and departments.", "history": "No prior history available yet.", "vote": null }, { "id": "VIII.C", "title": "Discuss and Possibly Adopt and Set by Order: Resolution for the 2026 Ad Valorem Tax Rate to Support the 2026–2027 Budget — (a) Maintenance and Operations Tax Rate and (b) Debt Service Tax Rate", "context": "The Board is asked to formally set the property tax rate that will fund the 2026–2027 school year. The rate is divided into two parts: the Maintenance and Operations (M&O) rate, which funds day-to-day operations like salaries and supplies, and the Debt Service rate, which covers repayment of bonds used for facilities and construction. This is a significant decision that directly affects property owners in the district.", "history": "No prior history available yet.", "vote": null } ] }, { "name": "Finance", "items": [ { "id": "IX.A", "title": "Discuss Montgomery County Appraisal District Fiscal Year 2027 Budget", "context": "The Board will review and discuss the proposed budget for the Montgomery County Appraisal District (MCAD), the independent entity responsible for appraising property values in Montgomery County. School district property tax revenue depends heavily on MCAD's appraisals, giving the Board a stake in understanding MCAD's operations and funding.", "history": "No prior history available yet.", "vote": null } ] }, { "name": "Business/Finance", "items": [ { "id": "X.A", "title": "Consider and Possibly Award RFP# 26-05-02 — Kitchen Supplies & Equipment to the Selected Vendors", "context": "The Board is asked to award a contract to vendor(s) selected through a competitive Request for Proposals (RFP) process for kitchen supplies and equipment used in district cafeterias. Awarding contracts through a formal RFP process is required by Texas law for purchases above certain dollar thresholds to ensure competitive pricing.", "history": "No prior history available yet.", "vote": null }, { "id": "X.B", "title": "Consider and Possibly Award RFP# 26-05-03 — New & Used Vehicles to the Selected Vendors", "context": "The Board is asked to award a contract to vendor(s) for the purchase of new and used vehicles for district use, such as maintenance trucks or administrative vehicles. This purchase went through a competitive RFP process as required for significant expenditures.", "history": "No prior history available yet.", "vote": null }, { "id": "X.C", "title": "Consider and Possibly Award RFP# 26-05-05 — A/C Filter Media Vendor", "context": "The Board is asked to award a contract to a vendor for air conditioning filter media used in district facilities. Maintaining proper air filtration is part of routine building upkeep, and this purchase was handled through a competitive RFP process.", "history": "No prior history available yet.", "vote": null }, { "id": "X.D", "title": "Consider and Possibly Approve Award of RFP# 26-06-01 — Construction Consultation, Program Management, Auditing, and Other Related Services to the Selected Vendors", "context": "The Board is asked to approve contracts with vendor(s) providing professional services related to construction projects, including consultation, program management, and auditing. These services support the district's oversight of facility construction and renovation projects and represent a significant procurement decision.", "history": "No prior history available yet.", "vote": null } ] }, { "name": "Planning and Construction", "items": [ { "id": "XI.A", "title": "Discuss and Possibly Accept as Complete the Natatorium Renovation Project", "context": "The Board is asked to formally accept the natatorium (indoor swimming pool facility) renovation project as complete. Official acceptance is a required step that typically triggers final payment to the contractor and formally closes out the construction contract.", "history": "No prior history available yet.", "vote": null }, { "id": "XI.B", "title": "Discuss and Possibly Approve Job Order Contracting as the Procurement Method for the Resource Center Renovation Project", "context": "The Board is asked to authorize the use of \"Job Order Contracting\" (JOC) as the method for procuring construction services for a renovation of the district's Resource Center. JOC is a streamlined contracting approach allowed under Texas law that can simplify and speed up smaller renovation and repair projects by using pre-established contractor pricing.", "history": "No prior history available yet.", "vote": null } ] }, { "name": "Board Discussion", "items": [ { "id": "XII.A", "title": "Discussion and Possible Action Regarding Board Trustees Conferences and Trainings", "context": "The Board will discuss upcoming conferences and training opportunities available to Board members. Texas law encourages and in some cases requires school board members to participate in ongoing professional development. The Board may vote to authorize specific attendance or related expenditures.", "history": "No prior history available yet.", "vote": null } ] } ], "agenda_breakdown_md": "# Conroe ISD Board Meeting — 2026-08-18\n*Regular Meeting — Agenda Breakdown*\n*Generated 2026-08-12 22:32 UTC*\n\n\n\n---\n\n\n## Agenda Highlights\n*Summary generated 2026-08-12 22:32 UTC*\n\n- The Board will vote on whether to file a formal complaint with the State Board for Educator Certification (SBEC) against teacher Jennifer Masterson for allegedly abandoning her employment contract.\n- Policy CV (Local) on Facilities Construction is up for final adoption, including new tiered approval thresholds for construction contracts and removal of a provision that allowed the Superintendent to approve emergency change orders without Board consent.\n- Policy EFB (Local) on Library Materials is up for final adoption, introducing parental opt-out rights, formal Board approval processes for library materials, and two distinct appeal tracks for challenging material decisions.\n- Policy FOFF (Local), a brand-new policy establishing a Special Education Parent Advisory Council (SEPAC), is up for final adoption.\n- The Board will hold a public hearing and then vote to adopt the 2026–2027 official school budget and set the ad valorem property tax rate, including both the Maintenance and Operations and Debt Service components.\n- The Board will receive and discuss the 2026 STAAR grades 3–8 and End-of-Course assessment results for the district.\n- The Board will consider approving an access and maintenance easement agreement with Evergreen Community Association related to Campbell Elementary School, and may delegate authority to the Superintendent to execute the transaction.\n- The Board is asked to adopt a resolution declaring a \"good cause\" exception to the Texas House Bill 3 armed security guard requirement for district campuses.\n\n---\n\n## Meeting Details\n**Date:** August 18, 2026\n**Time:** 5:00 PM\n**Location:** Walter P. Jett Continuing Education Center, 19043 David Memorial Drive, Shenandoah, TX 77385\n\n---\n---\n\n# Conroe ISD Board of Trustees — Regular Meeting\n## August 18, 2026 | 5:00 PM | Walter P. Jett Continuing Education Center, 19043 David Memorial Drive, Shenandoah, TX 77385\n\n---\n\n## Procedural Items\n\nThe following items are standard opening procedures and are listed here for completeness:\n- **I.A.** Invocation\n- **I.B.** Pledge of Allegiance\n- **IV.** Citizen Participation *(opportunity for members of the public to address the Board)*\n- **XIII.** Adjournment\n\n---\n\n## Closed Session\n\n### II.A.1. Discussion of the Superintendent's Recommendation to Consider Teacher's Resignation Without Good Cause and Proposed Complaint to SBEC for Abandonment of Employment Contract of Jennifer Masterson\n\n**Context:** The Board will meet privately to discuss the Superintendent's recommendation regarding a teacher, Jennifer Masterson, who is alleged to have resigned without good cause in violation of her employment contract. Under Texas law, school boards may file a complaint with the State Board for Educator Certification (SBEC) when an educator abandons a contract, which can result in sanctions against that educator's certification.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### II.B.1. Construction Audits (Closed Session)\n\n**Context:** The Board will meet privately with legal counsel to discuss construction audit matters. Texas law allows governmental bodies to consult with their attorney in closed session when the discussion involves pending or contemplated litigation or other matters where open discussion could be harmful.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n## Action on Closed Session Items\n\n### III.A. Discussion of and Request Approval of Proposed Complaint to SBEC for Abandonment of Employment Contract of Jennifer Masterson\n\n**Context:** Following the closed session discussion, the Board will take a public vote on whether to file a formal complaint with the State Board for Educator Certification (SBEC) against Jennifer Masterson for allegedly abandoning her employment contract. All final votes by the Board must occur in open session under the Texas Open Meetings Act.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n## Consent Agenda\n\n*Consent agenda items are typically routine matters voted on together in a single motion. Any item may be pulled for separate discussion upon request.*\n\n---\n\n### V.A. Consider and Approve Minutes\n\n**Context:** The Board is asked to approve the official minutes from its previous meeting(s). This is a standard housekeeping item required to maintain an accurate public record of Board actions.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### V.B. Receive Financial Reports\n\n**Context:** District staff will present routine financial reports showing the district's current revenue, expenditures, and overall fiscal status. This is a regular reporting requirement to keep the Board informed of the district's financial condition.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### V.C. Consider and Approve Amendment to the 2025–2026 Budget\n\n**Context:** The Board is asked to approve adjustments to the current school year's budget. Budget amendments are common and may reflect changes in enrollment, grant funding, unexpected expenses, or other financial developments that occurred after the original budget was adopted.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### V.D. Receive Human Resources Report and Consider and Approve Employment of Professional Personnel\n\n**Context:** The Board will receive a staffing update from the Human Resources department and vote to officially approve the hiring of professional staff (such as teachers and administrators). Board approval of personnel is required under Texas law.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### V.E. Consider and Approve Texas Teacher Evaluation and Support System (T-TESS) Appraisers\n\n**Context:** The Board is asked to approve the list of staff who are authorized to conduct teacher evaluations under the Texas Teacher Evaluation and Support System (T-TESS), the state's official framework for evaluating teacher performance. Designating qualified appraisers is a required step before the new school year's evaluations can begin.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### V.F. Consider and Approve Option Selection for Reducing the District's Local Revenue Level Under Texas Education Code Chapter 49\n\n**Context:** Texas Education Code Chapter 49 — sometimes called the \"recapture\" or \"Robin Hood\" provision — requires certain property-wealthy school districts to reduce their local revenue to a state-set maximum. The Board must formally select how the district will comply with this requirement for the upcoming year. This item involves a significant financial decision affecting district funding.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### V.G. Consider and Approve Resolution Granting Montgomery County and Waller County 4-H Organizations Extracurricular Status and Consider and Approve Entering into Adjunct Faculty Agreement with Texas A&M AgriLife Extension Service\n\n**Context:** The Board is asked to formally recognize 4-H programs in Montgomery and Waller Counties as extracurricular activities, which allows students to receive school credit or UIL-related benefits for participation. The Board is also asked to approve an adjunct faculty agreement with Texas A&M AgriLife Extension Service, which provides the educational infrastructure supporting 4-H.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### V.H. Consider and Approve 2026–2027 Juvenile Justice Alternative Education Program (JJAEP) Memorandum of Understanding\n\n**Context:** Texas law requires school districts to have a Memorandum of Understanding (MOU) with their county's Juvenile Justice Alternative Education Program (JJAEP), which provides educational services to students who have been removed from regular school settings due to certain disciplinary or legal situations. This MOU formalizes the working relationship and responsibilities between the district and the JJAEP for the upcoming school year.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### V.I. Consider on Second Read and Final Adoption — Board Policy CV (Local): Facilities Construction\n\n**Context:** The Board is asked to give final approval to an updated version of Policy CV, which governs how the district plans, designs, and constructs school facilities. Key changes in this update include new tiered approval thresholds for construction contracts and change orders, clarified roles for the Board versus the Superintendent in approving contracts, and the removal of outdated provisions — including an emergency change order override that had previously allowed the Superintendent to act without Board approval.\n\n**Historical Summary:** This policy was presented for a first reading at the July 21, 2026 board meeting, where the Board reviewed but did not yet vote on final adoption. [View Policy CV in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CV)\n\n---\n\n### V.J. Consider on Second Read and Final Adoption — Board Policy EFB (Local): Instructional Resources: Library Materials\n\n**Context:** The Board is asked to give final approval to a comprehensive update to Policy EFB, which governs how the district selects, acquires, and manages library materials in its schools. Major changes include new definitions, a Superintendent-led collection development framework, formal Board approval and public review processes for library materials, parental opt-out rights, and two distinct appeal tracks for challenging library material decisions.\n\n**Historical Summary:** This policy was presented for a first reading at the July 21, 2026 board meeting, where the Board reviewed but did not yet vote on final adoption. [View Policy EFB in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=EFB)\n\n---\n\n### V.K. Consider on Second Read and Final Adoption — Board Policy FOFF (Local): Special Education Parent Advisory Council (SEPAC)\n\n**Context:** The Board is asked to give final approval to a new policy establishing the Special Education Parent Advisory Council (SEPAC) for Conroe ISD. This policy, which is entirely new, defines the council's purpose, governance structure, membership rules, meeting requirements, reporting obligations, confidentiality requirements, and how complaints or grievances from SEPAC members will be handled.\n\n**Historical Summary:** This policy was introduced for a first reading at the July 21, 2026 board meeting as entirely new language — it did not previously exist in the district's policy manual. [View Policy FOFF in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=FOFF)\n\n---\n\n## Administration\n\n### VI.A. Receive Athletic Programs Update\n\n**Context:** District administration will provide the Board with an informational update on Conroe ISD's athletic programs. This type of update typically covers program participation, facilities, staffing, or upcoming season planning, and does not require a Board vote.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### VI.B. Discuss and Possibly Approve 2026–2027 School Health Advisory Council (SHAC) Membership\n\n**Context:** Texas law requires each school district to maintain a School Health Advisory Council (SHAC), a committee that advises the district on health-related policies and programs including physical education, nutrition, and mental health. The Board is asked to approve the membership of this council for the 2026–2027 school year.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### VI.C. Discuss and Possibly Approve an Access and Maintenance Easement Agreement with Evergreen Community Association, Inc. for Campbell Elementary School and Delegate Authority to the Superintendent to Negotiate and Execute the Documents Necessary to Effectuate the Transaction\n\n**Context:** The Board is asked to approve a legal easement agreement with a neighboring community association (Evergreen Community Association, Inc.) related to Campbell Elementary School. An easement is a legal right allowing one party to use another's property for a specific purpose — in this case, access and maintenance. The Board would also authorize the Superintendent to finalize and sign the necessary documents, which involves a significant real property transaction.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### VI.D. Discuss and Possibly Adopt Resolution to Declare Good Cause Exception for House Bill 3 — Armed Security Guard Requirement\n\n**Context:** Under Texas House Bill 3, passed in response to school safety concerns, school districts are generally required to provide armed security on campuses. However, the law includes a \"good cause\" exception that allows a district to be exempt from this requirement under certain circumstances. The Board is asked to consider formally declaring that such a good cause exception applies to Conroe ISD.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n## Academic Programs and Instruction\n\n### VII.A. Receive Information Regarding the 2026 STAAR 3–8 and STAAR End-of-Course (EOC) Results\n\n**Context:** District staff will present the results of the 2026 State of Texas Assessments of Academic Readiness (STAAR) for students in grades 3 through 8, as well as the End-of-Course (EOC) assessments for high school students. These results are a key indicator of student academic performance and are used by the state to evaluate school and district accountability ratings. No Board vote is required.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### VII.B. Receive Math Curriculum Implementation Strategy and Timeline Update\n\n**Context:** District staff will update the Board on the district's plan and progress for implementing its mathematics curriculum. This informational item likely covers rollout timelines, staff training, and instructional materials, and does not require a Board vote.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n## Public Hearing\n\n### VIII.A. Hold Public Hearing to Discuss Budget and Proposed Tax Rate\n\n**Context:** Texas law requires school districts to hold a public hearing before adopting a budget and tax rate, giving community members the opportunity to comment. This is not a vote — it is a formal public forum where residents can speak on the district's proposed spending plan and property tax rate for 2026–2027.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### VIII.B. Discuss and Possibly Approve the 2026–2027 Official School Budget\n\n**Context:** Following the public hearing, the Board is asked to formally adopt the district's official operating budget for the 2026–2027 school year. This is one of the most significant financial decisions the Board makes each year, as it sets spending priorities across all district programs and departments.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### VIII.C. Discuss and Possibly Adopt and Set by Order: Resolution for the 2026 Ad Valorem Tax Rate to Support the 2026–2027 Budget — (a) Maintenance and Operations Tax Rate and (b) Debt Service Tax Rate\n\n**Context:** The Board is asked to formally set the property tax rate that will fund the 2026–2027 school year. The rate is divided into two parts: the Maintenance and Operations (M&O) rate, which funds day-to-day operations like salaries and supplies, and the Debt Service rate, which covers repayment of bonds used for facilities and construction. This is a significant decision that directly affects property owners in the district.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n## Finance\n\n### IX.A. Discuss Montgomery County Appraisal District Fiscal Year 2027 Budget\n\n**Context:** The Board will review and discuss the proposed budget for the Montgomery County Appraisal District (MCAD), the independent entity responsible for appraising property values in Montgomery County. School district property tax revenue depends heavily on MCAD's appraisals, giving the Board a stake in understanding MCAD's operations and funding.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n## Business/Finance\n\n### X.A. Consider and Possibly Award RFP# 26-05-02 — Kitchen Supplies & Equipment to the Selected Vendors\n\n**Context:** The Board is asked to award a contract to vendor(s) selected through a competitive Request for Proposals (RFP) process for kitchen supplies and equipment used in district cafeterias. Awarding contracts through a formal RFP process is required by Texas law for purchases above certain dollar thresholds to ensure competitive pricing.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### X.B. Consider and Possibly Award RFP# 26-05-03 — New & Used Vehicles to the Selected Vendors\n\n**Context:** The Board is asked to award a contract to vendor(s) for the purchase of new and used vehicles for district use, such as maintenance trucks or administrative vehicles. This purchase went through a competitive RFP process as required for significant expenditures.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### X.C. Consider and Possibly Award RFP# 26-05-05 — A/C Filter Media Vendor\n\n**Context:** The Board is asked to award a contract to a vendor for air conditioning filter media used in district facilities. Maintaining proper air filtration is part of routine building upkeep, and this purchase was handled through a competitive RFP process.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### X.D. Consider and Possibly Approve Award of RFP# 26-06-01 — Construction Consultation, Program Management, Auditing, and Other Related Services to the Selected Vendors\n\n**Context:** The Board is asked to approve contracts with vendor(s) providing professional services related to construction projects, including consultation, program management, and auditing. These services support the district's oversight of facility construction and renovation projects and represent a significant procurement decision.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n## Planning and Construction\n\n### XI.A. Discuss and Possibly Accept as Complete the Natatorium Renovation Project\n\n**Context:** The Board is asked to formally accept the natatorium (indoor swimming pool facility) renovation project as complete. Official acceptance is a required step that typically triggers final payment to the contractor and formally closes out the construction contract.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### XI.B. Discuss and Possibly Approve Job Order Contracting as the Procurement Method for the Resource Center Renovation Project\n\n**Context:** The Board is asked to authorize the use of \"Job Order Contracting\" (JOC) as the method for procuring construction services for a renovation of the district's Resource Center. JOC is a streamlined contracting approach allowed under Texas law that can simplify and speed up smaller renovation and repair projects by using pre-established contractor pricing.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n## Board Discussion\n\n### XII.A. Discussion and Possible Action Regarding Board Trustees Conferences and Trainings\n\n**Context:** The Board will discuss upcoming conferences and training opportunities available to Board members. Texas law encourages and in some cases requires school board members to participate in ongoing professional development. The Board may vote to authorize specific attendance or related expenditures.\n\n**Historical Summary:** No prior history available yet.\n\n---", "meeting_notes_md": "" }