{ "id": "2026-07-21_regular", "meeting_date": "2026-07-21", "meeting_type": "regular", "meeting_types": [ "regular" ], "title": "Conroe ISD Board Meeting — July 21, 2026", "date_display": "July 21, 2026", "type_display": "Regular Meeting", "types_display": [ "Regular Meeting" ], "item_count": 36, "has_agenda": true, "has_notes": true, "pdf_filename": "agenda_2026-07-21_regular.pdf", "packet_url": "https://aptg.co/2KyX3x", "generated_at": "2026-07-22T15:39:18.071806Z", "highlights": "- The board will consider hiring a new principal, with the candidate discussed in closed session.\n- The board will receive a confidential legal update on Policy EHBAG, which governs public reporting of special education legal costs, and a separate confidential briefing on a construction audit.\n- The board is asked to approve a joint election agreement with Montgomery County to administer the November 3, 2026 CISD trustee general election, including all early voting and Election Day polling locations.\n- The board is asked to approve interlocal agreements with Harris County Department of Education to provide music therapy IEP services and specialized Academic Behavior School (ABS) West placements for eligible students.\n- The board is asked to approve insurance coverage for retired peace officers under House Bill 4144 and award procurement contracts for tree removal services (RFP# 25-05-01), district property and crime insurance (RFP# 26-04-02), and building and welding materials (RFP# 26-04-02).\n- The board will take final adoption votes on ten updated local policies covering purchasing (CH), contracted services (CJ), emergency plans (CKC), pre-employment reviews (DBAA), employee leave (DEC), employee conduct (DH), personnel positions (DP), special education IEPs (EHBAB), student discipline (FO, FO, FOA).\n- The board is asked to approve agreements with the State of Texas for roadway improvements near Fowler Intermediate School (FM 1314 turn lanes) and the new Timber Mill High School (FM 3083 and North Loop 336 E traffic signals).\n- The board will review first readings of proposed policies on facilities construction (CV), library materials (EFB), and a new Special Education Parent Advisory Council structure (FOFF).", "sections": [ { "name": "Agenda Highlights", "items": [] }, { "name": "Meeting Details", "items": [] }, { "name": "Procedural Items", "items": [] }, { "name": "II. Closed Session", "items": [ { "id": "II.A.1", "title": "Discuss Principal Candidate", "context": "The board will meet in closed session to discuss a candidate for a principal position, which is a personnel matter authorized under Texas Government Code §551.074. This allows the board to deliberate on hiring without conducting those discussions publicly.", "history": "No prior history available yet.", "vote": null }, { "id": "II.B.1", "title": "Update Pursuant to School Board Policy EHBAG (Local)", "context": "The board will receive a confidential update from legal counsel related to Policy EHBAG, which governs transparency and reporting of special education legal costs. This type of closed-session briefing is authorized when an attorney provides advice on matters where open deliberation could conflict with professional conduct rules.", "history": "Policy EHBAG was adopted by the board on September 16, 2025, establishing a new framework requiring monthly confidential legal cost reports to the board and quarterly public financial reports on the district's website covering special education-related legal fees, with full implementation required by February 1, 2026. [View Policy EHBAG in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=EHBAG)", "vote": null }, { "id": "II.B.2", "title": "Construction Audit", "context": "The board's attorney will provide a confidential briefing related to a construction audit. Closed session is permitted here because the discussion involves legal advice on a matter where open deliberation could conflict with attorney professional conduct obligations.", "history": "No prior history available yet.", "vote": null } ] }, { "name": "V. Consent Agenda", "items": [ { "id": "V.A", "title": "Consider and Approve Minutes", "context": "The board is asked to formally approve the official minutes from a previous meeting, which is a standard recordkeeping requirement.", "history": "Minutes approval appears as a routine consent item at every regular board meeting, including the October 21, 2025, January 20, 2026, and March 17, 2026 regular meetings.", "vote": null }, { "id": "V.B", "title": "Consider and Approve Amendment to the Budget", "context": "The board is asked to approve changes to the district's current operating budget. Budget amendments are made periodically throughout the year to reflect updated revenue or expenditure needs.", "history": "Budget amendments appear as routine consent items across prior CISD board meetings, including the January 20, 2026 and March 17, 2026 regular meetings.", "vote": null }, { "id": "V.C", "title": "Receive Human Resources Report and Consider and Approve Employment of Professional Personnel", "context": "The board will receive a staffing update and vote to formally approve the hiring of professional employees, such as teachers or administrators. Board approval of certain personnel actions is required under Texas law.", "history": "HR reports and employment approvals are standing consent agenda items at every regular CISD board meeting.", "vote": null }, { "id": "V.D", "title": "Receive Financial Reports", "context": "The board will review routine financial reports summarizing the district's revenues, expenditures, and overall fiscal status. These reports are provided for board awareness and do not typically require a separate vote.", "history": "Financial reports are a standing consent agenda item at every regular CISD board meeting.", "vote": null }, { "id": "V.E", "title": "Consider and Approve the Joint Election Agreement with Montgomery County and Adopt all County Early Voting Dates, Times, and Locations as well as all Election Day Polling Locations for the November 3, 2026, CISD Trustee General Election", "context": "The board is asked to formally enter into an agreement with Montgomery County to administer the November 3, 2026 election for CISD trustee seats, and to officially adopt the county's early voting and Election Day polling details. Partnering with the county for election administration is standard practice for Texas school districts.", "history": "No prior history available yet for this specific election cycle agreement.", "vote": null }, { "id": "V.F", "title": "Consider and Approve Resolution Designating Non-business Days for the 2027 and 2028 Calendar Years in Compliance with Texas Government Code §552.0031", "context": "The board is asked to officially designate which days the district will observe as non-business days for public records request purposes in 2027 and 2028, as required by Texas's public information law. This designation affects the timeline for responding to open records requests.", "history": "Previously on a board agenda: [on the agenda June 16, 2026 (regular meeting)](https://cisd-meetings.boardmonitor.app/meeting.html?id=2026-06-16_regular).", "vote": null }, { "id": "V.G", "title": "Consider and Approve Interlocal Agreement with Harris County Department of Education Music Therapy to Provide Required IEP Services for Students", "context": "The board is asked to approve a formal agreement with Harris County Department of Education to provide music therapy services to students whose Individualized Education Programs (IEPs) require them. Interlocal agreements allow school districts to share or purchase specialized services from other governmental entities.", "history": "No prior history available yet for this specific agreement.", "vote": null }, { "id": "V.H", "title": "Consider and Approve Interlocal Agreement with Harris County Department of Education for Specialized Services Academic Behavior School (ABS) West", "context": "The board is asked to approve an agreement with Harris County Department of Education to access specialized educational services through the Academic Behavior School (ABS) West program. This type of program typically serves students with significant behavioral needs who require a more specialized setting.", "history": "No prior history available yet for this specific agreement.", "vote": null }, { "id": "V.I", "title": "Consider and Approve Interlocal Agreement with the Texas Municipal League Intergovernmental Risk Pool (TMLIRP) for Retired Peace Officer Critical Illness Coverage Enacted by House Bill 4144 and Authorize the Superintendent (or designee) to Execute all Necessary Documents", "context": "The board is asked to approve an agreement with TMLIRP to provide critical illness insurance coverage for retired peace officers employed by the district, as required by House Bill 4144 passed by the Texas Legislature. This involves a spending commitment and delegation of authority to the Superintendent to sign the necessary paperwork.", "history": "No prior history available yet for this specific agreement.", "vote": null }, { "id": "V.J", "title": "Consider and Approve Annual Recommendations for the State Board of Education Certification Professional Development Clearinghouse for the 2026-2027 School Year", "context": "The board is asked to approve the district's annual recommendations for professional development programs to be listed in the State Board of Education's certification clearinghouse. This is a standard annual action related to educator training and certification.", "history": "No prior history available yet for this specific annual recommendation.", "vote": null }, { "id": "V.K", "title": "Consider and Approve Annual Resolution Identifying Hazardous Traffic Conditions for the 2026–2027 School Year", "context": "Each year, the board must formally identify areas near schools where traffic conditions are considered hazardous for students walking to or from school. This designation can affect eligibility for district-provided transportation.", "history": "No prior history available yet for this specific annual resolution.", "vote": null }, { "id": "V.L", "title": "Consider and Approve Award Request for Proposal RFP# 25-05-01 Tree Removal Services to the Selected Vendor(s) and Authorize the Superintendent to Make Purchases in Accordance with Board Policy CH Purchasing and Acquisition", "context": "The board is asked to select a vendor or vendors to provide tree removal services across district properties and authorize the Superintendent to make purchases under this contract. Board approval is required when procurement reaches certain thresholds under the district's purchasing policy.", "history": "The most recent board action on Policy CH occurred on June 16, 2026 (first reading), which added definitions for \"Service Provider\" and \"Vendor,\" expanded Board oversight over non-routine purchases, and added conflict-of-interest provisions aligned with House Bill 210. [View Policy CH in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CH)", "vote": null }, { "id": "V.M", "title": "Consider and Approve Award Request for Proposal RFP# 26-03-02 - Property, Boiler & Machinery, Crime Insurance and Authorize the Superintendent to Make the Purchase in Accordance with Board Policy CH Purchasing and Acquisitions", "context": "The board is asked to approve the selection of an insurance vendor for district property, boiler and machinery, and crime coverage, and authorize the Superintendent to finalize the purchase. Insurance procurement of this scale requires board approval under the district's purchasing policy.", "history": "The most recent board action on Policy CH occurred on June 16, 2026 (first reading), which updated purchasing oversight and conflict-of-interest requirements in alignment with House Bill 210. [View Policy CH in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CH)", "vote": null }, { "id": "V.N", "title": "Consider and Approve Award Request for Proposal RFP# 26-04-02 - Building & Welding Materials, Tools, Hardware & Supplies Vendor(s) and Authorize the Superintendent to Make Purchases in Accordance with Board Policy CH Purchasing and Acquisition", "context": "The board is asked to approve vendors to supply building and welding materials, tools, hardware, and related supplies for district facilities and maintenance operations. This spending authorization follows the competitive procurement process required by the district's purchasing policy.", "history": "The most recent board action on Policy CH occurred on June 16, 2026 (first reading), which updated purchasing oversight and conflict-of-interest requirements in alignment with House Bill 210. [View Policy CH in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CH)", "vote": null }, { "id": "V.O", "title": "Consider on Second Read and Final Adoption Board Policy CH (Local) Purchasing and Acquisition", "context": "The board is asked to take a final vote to adopt the updated Purchasing and Acquisition policy, which was presented for a first reading at the June 2026 meeting. The updated policy adds new vendor and conflict-of-interest definitions and expands board oversight of non-routine purchases in line with recent state legislation.", "history": "Policy CH received its first reading on June 16, 2026, adding definitions for \"Service Provider,\" \"Vendor,\" and \"Substantial interest in a vendor,\" expanding board oversight, and incorporating conflict-of-interest provisions aligned with House Bill 210 (89th Texas Legislature). [View Policy CH in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CH)", "vote": null }, { "id": "V.P", "title": "Consider on Second Read and Final Adoption Board Policy CJ (Local) Contracted Services", "context": "The board is asked to take a final vote to adopt updates to the Contracted Services policy, which governs how the district hires outside vendors and service providers. The updated policy adds new protections for student safety, including pre-service background requirements and compliance obligations for contractors.", "history": "Policy CJ received its first reading on June 16, 2026, adding definitions for \"service provider,\" prohibitions on assisting bad actors in obtaining employment, pre-service affidavit requirements, registry check obligations, and compliance documentation tied to Texas Education Code Chapter 22A. [View Policy CJ in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CJ)", "vote": null }, { "id": "V.Q", "title": "Consider on Second Read and Final Adoption Board Policy CKC (Local) Safety Program/Risk Management: Emergency Plans", "context": "The board is asked to take a final vote to adopt updates to the district's emergency planning policy. The revisions modify the emergency operations plan requirements and add a new section requiring the Superintendent to establish procedures for notifying parents of violent activity on campus.", "history": "Policy CKC received its first reading on June 16, 2026, modifying the Multihazard Emergency Operations Plan language and adding a new \"Notification Regarding Violent Activity\" section requiring parent/guardian notification procedures based on TEA model standards. [View Policy CKC in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CKC)", "vote": null }, { "id": "V.R", "title": "Consider on Second Read and Final Adoption Board Policy DBAA (Local) Employment Requirements and Restrictions: Pre-Employment Reviews", "context": "The board is asked to take a final vote to adopt updates to the pre-employment review policy, which governs background checks and screening for job applicants. The revisions add new disclosure and affidavit requirements for applicants related to prior investigations, sanctions, and school employment history.", "history": "Policy DBAA received its first reading on June 16, 2026, adding a new \"Pre-Employment\" section requiring applicants to submit a TEA-adopted form, consent to release of employment records, and a pre-employment affidavit — with consequences for failure to disclose prior investigations, licensing sanctions, or prior terminations. [View Policy DBAA in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=DBAA)", "vote": null }, { "id": "V.S", "title": "Consider on Second Read and Final Adoption Board Policy DEC (Local) Compensation and Benefits: Leaves and Absences", "context": "The board is asked to take a final vote to adopt updates to the employee leaves and absences policy. The key change gives classroom teachers the option not to use paid personal leave at the same time as unpaid FMLA leave for pregnancy, birth, or adoption of a child.", "history": "Policy DEC received its first reading on June 16, 2026, adding teacher election rights under Texas Education Code §21.418 for concurrent leave use during pregnancy, birth, or adoption, and making a minor wording update in the Leave Administration section. [View Policy DEC in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=DEC)", "vote": null }, { "id": "V.T", "title": "Consider on Second Read and Final Adoption Board Policy DH (Local) Employees Standards of Conduct", "context": "The board is asked to take a final vote to adopt a substantially updated Employee Standards of Conduct policy. The revisions add new definitions, expand misconduct rules related to student relationships, and introduce new sections addressing employee disruptive activities and compliance with student safety requirements.", "history": "Policy DH received its first reading on June 16, 2026, adding formal definitions for \"Service Provider\" and \"Electronic Communication,\" an expanded \"Relationships With Students\" framework, new sections on disruptive activities and employment assistance prohibitions, and an implementation deadline of December 31, 2026. [View Policy DH in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=DH)", "vote": null }, { "id": "V.U", "title": "Consider on Second Read and Final Adoption Board Policy DP (Local) Personnel Positions", "context": "The board is asked to take a final vote to adopt updates to the Personnel Positions policy, which among other things substantially revises the qualifications and job description framework for principals and introduces new requirements for Campus Behavior Coordinators and parental notification of student classroom removals.", "history": "Policy DP received its first reading on June 16, 2026, replacing the prior principal qualifications list with an expanded eleven-item framework, streamlining the School Counselor section, and adding a new Campus Behavior Coordinator Duties section with detailed written parental notice requirements. [View Policy DP in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=DP)", "vote": null }, { "id": "V.V", "title": "Consider on Second Read and Final Adoption Board Policy EHBAB (Local) Special Education: ARD Committee and Individualized Education Program", "context": "The board is asked to take a final vote to adopt updates to the policy governing ARD committees and Individualized Education Programs (IEPs). The changes add new entitlements for students with disabilities and new requirements for providing parents of students with intellectual disabilities or developmental delays information about community resources at IEP meetings.", "history": "Policy EHBAB received its first reading on June 16, 2026, adding a \"Supplemental Special Education Services\" section and a \"Resources\" section requiring information about local Intellectual and Developmental Disabilities Authority (IDDA) services to be provided at each IEP meeting. [View Policy EHBAB in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=EHBAB)", "vote": null }, { "id": "V.W", "title": "Consider on Second Read and Final Adoption Board Policy FO (Local) Student Discipline", "context": "The board is asked to take a final vote to adopt updates to the Student Discipline policy. Changes include new requirements for the Student Code of Conduct, authorization of a virtual expulsion program, and an expansion of the restriction on withholding physical activity as a form of punishment to cover students through grade 7.", "history": "Policy FO received its first reading on June 16, 2026, adding a Requirements section for the Student Code of Conduct, expanding the physical activity restriction from grade 5 to grade 7, and removing the Superintendent from the approval process for extracurricular behavior standards. [View Policy FO in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=FO)", "vote": null }, { "id": "V.X", "title": "Consider on Second Read and Final Adoption Board Policy FOA (Local) Student Discipline: Removal by Teacher or Bus Driver", "context": "The board is asked to take a final vote to adopt a significantly expanded policy governing the removal of students from classrooms or school buses by teachers or bus drivers. The updated policy adds definitions, return-to-class plan requirements, teacher removal authority, academic support obligations during suspension, and mandatory staff training.", "history": "Policy FOA received its first reading on June 16, 2026, in what appears to be a wholesale adoption or major rewrite of the local policy, adding comprehensive provisions covering Return to Class Plans, teacher removal authority, academic support requirements, mandatory staff training, and an implementation deadline of December 31, 2026. [View Policy FOA in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=FOA)", "vote": null } ] }, { "name": "VI. Human Resources", "items": [ { "id": "VI.A", "title": "Recognize Principals", "context": "The board will formally recognize principals, likely those who are newly hired, retiring, or otherwise being honored. This is a ceremonial item celebrating school leadership.", "history": "Principal recognition has appeared as a regular agenda item at prior CISD board meetings, including the August 19, 2025 regular meeting.", "vote": null } ] }, { "name": "VII. Administration", "items": [ { "id": "VII.A", "title": "Consider and Approve the Conroe ISD Education Foundation Memorandum of Understanding", "context": "The board is asked to approve a formal agreement with the Conroe ISD Education Foundation, a nonprofit organization that supports district programs and initiatives through fundraising and grants. A Memorandum of Understanding (MOU) defines the roles and responsibilities of both parties in their working relationship.", "history": "No prior history available yet for this specific MOU.", "vote": null }, { "id": "VII.B", "title": "Receive the 2025-2026 School Health Advisory Council (SHAC) Annual Report", "context": "The board will receive the annual report from the School Health Advisory Council (SHAC), a committee required by Texas law that advises the district on health education, physical activity, nutrition, and related wellness policies. This is an informational item and does not require a vote.", "history": "No prior history available yet for this specific annual report.", "vote": null }, { "id": "VII.C", "title": "Receive Information on the District's Draft Legislative Priorities, Outline, and Timeline for the 90th Texas Legislative Session", "context": "The board will receive a briefing on the district's draft list of legislative priorities for the upcoming 90th Texas Legislative Session. This is an informational item that helps the board understand what policy or funding issues the district plans to advocate for at the state level.", "history": "No prior history available yet for this specific legislative priorities presentation.", "vote": null } ] }, { "name": "VIII. Planning and Construction", "items": [ { "id": "VIII.A", "title": "Discuss and Possibly Approve a Resolution to Enter into an Agreement with the State of Texas for Roadway Improvements Along FM 1314 Turn Lanes for Fowler Intermediate School Project and Delegate Authority to the Superintendent to Negotiate and Execute the Documents Necessary to Effectuate the Transaction", "context": "The board is asked to approve an agreement with the State of Texas to fund or arrange turn lane improvements along FM 1314 to improve traffic flow near Fowler Intermediate School. This type of roadway improvement is typically connected to a new school construction or expansion project and involves a significant financial and logistical commitment.", "history": "No prior history available yet for this specific agreement.", "vote": null }, { "id": "VIII.B", "title": "Discuss and Possibly Approve a Resolution to Enter into an Agreement with the State of Texas for Roadway Improvements Along FM 3083 and North Loop 336 E Traffic Signals for Timber Mill High School Project and Delegate Authority to the Superintendent to Negotiate and Execute the Documents Necessary to Effectuate the Transaction", "context": "The board is asked to approve an agreement with the State of Texas to improve traffic signals at FM 3083 and North Loop 336 E in connection with the new Timber Mill High School project. As with similar roadway agreements, this reflects the district's effort to ensure safe access and traffic management around a new campus.", "history": "No prior history available yet for this specific agreement.", "vote": null } ] }, { "name": "IX. Board Policy Discussion", "items": [ { "id": "IX.A", "title": "Consider on First Reading Board Policy CV (Local) Facilities Construction", "context": "The board will review proposed language for the Facilities Construction policy on its first reading. A first reading is a preliminary review and discussion — no final vote is taken at this stage, allowing the board time to consider the changes before a subsequent adoption vote.", "history": "No prior board action on Policy CV has been recorded before this meeting. [View Policy CV in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CV)", "vote": null }, { "id": "IX.B", "title": "Consider on First Reading Board Policy EFB (Local) Instructional Resources: Library Materials", "context": "The board will review proposed updates to the Library Materials policy on its first reading. The existing policy, adopted in September 2025, established a board-centric oversight model for library collections including prohibitions on certain content and a formal challenge process; any proposed changes will be discussed at this stage before a final vote.", "history": "Policy EFB was most recently adopted on September 16, 2025, replacing a librarian-driven collection framework with a Board-centric model requiring Superintendent certification of all materials, Board approval of all acquisitions and donations, and strengthened parental rights including opt-out provisions. [View Policy EFB in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=EFB)", "vote": null }, { "id": "IX.C", "title": "Consider on First Reading Board Policy FOFF (Local) Special Education Parent Advisory Council (SEPAC)", "context": "The board will review proposed language for a policy governing the Special Education Parent Advisory Council (SEPAC) on its first reading. A SEPAC is a parent-led advisory body that provides input on special education programs and services; this policy would formalize its structure and role within the district.", "history": "No prior history available yet for Policy FOFF.", "vote": null } ] } ], "agenda_breakdown_md": "# Conroe ISD Board Meeting — 2026-07-21\n*Regular Meeting — Agenda Breakdown*\n*Generated 2026-07-15 02:43 UTC*\n\n\n\n---\n\n\n## Agenda Highlights\n*Summary generated 2026-07-15 02:45 UTC*\n\n- The board will consider hiring a new principal, with the candidate discussed in closed session.\n- The board will receive a confidential legal update on Policy EHBAG, which governs public reporting of special education legal costs, and a separate confidential briefing on a construction audit.\n- The board is asked to approve a joint election agreement with Montgomery County to administer the November 3, 2026 CISD trustee general election, including all early voting and Election Day polling locations.\n- The board is asked to approve interlocal agreements with Harris County Department of Education to provide music therapy IEP services and specialized Academic Behavior School (ABS) West placements for eligible students.\n- The board is asked to approve insurance coverage for retired peace officers under House Bill 4144 and award procurement contracts for tree removal services (RFP# 25-05-01), district property and crime insurance (RFP# 26-04-02), and building and welding materials (RFP# 26-04-02).\n- The board will take final adoption votes on ten updated local policies covering purchasing (CH), contracted services (CJ), emergency plans (CKC), pre-employment reviews (DBAA), employee leave (DEC), employee conduct (DH), personnel positions (DP), special education IEPs (EHBAB), student discipline (FO, FO, FOA).\n- The board is asked to approve agreements with the State of Texas for roadway improvements near Fowler Intermediate School (FM 1314 turn lanes) and the new Timber Mill High School (FM 3083 and North Loop 336 E traffic signals).\n- The board will review first readings of proposed policies on facilities construction (CV), library materials (EFB), and a new Special Education Parent Advisory Council structure (FOFF).\n\n---\n\n## Meeting Details\n**Date:** July 21, 2026\n**Time:** 5:00 PM\n**Location:** Walter P. Jett Continuing Education Center, 19043 David Memorial Drive, Shenandoah, TX 77385\n\n---\n# Conroe ISD Board of Trustees — Regular Meeting\n**Tuesday, July 21, 2026 | 5:00 PM**\nWalter P. Jett Continuing Education Center | 19043 David Memorial Drive, Shenandoah, TX 77385\n*Also accessible virtually at: http://tiny.conroeisd.net/R78KV*\n\n---\n\n## Procedural Items\nThe following items are standard opening procedures and require no board action:\n- **I.A.** Invocation\n- **I.B.** Pledge of Allegiance\n- **III.** Action on Closed Session Item *(formal vote, if any, resulting from closed session)*\n- **IV.** Citizen Participation *(public comment period)*\n- **X.** Adjourn\n\n---\n\n## II. Closed Session\n*The board will meet privately as permitted under the Texas Open Meetings Act. No public deliberation occurs in these sessions; any final votes must be taken in open session.*\n\n### II.A.1. Discuss Principal Candidate\n**Context:** The board will meet in closed session to discuss a candidate for a principal position, which is a personnel matter authorized under Texas Government Code §551.074. This allows the board to deliberate on hiring without conducting those discussions publicly.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n### II.B.1. Update Pursuant to School Board Policy EHBAG (Local)\n**Context:** The board will receive a confidential update from legal counsel related to Policy EHBAG, which governs transparency and reporting of special education legal costs. This type of closed-session briefing is authorized when an attorney provides advice on matters where open deliberation could conflict with professional conduct rules.\n\n**Historical Summary:** Policy EHBAG was adopted by the board on September 16, 2025, establishing a new framework requiring monthly confidential legal cost reports to the board and quarterly public financial reports on the district's website covering special education-related legal fees, with full implementation required by February 1, 2026. [View Policy EHBAG in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=EHBAG)\n\n---\n\n### II.B.2. Construction Audit\n**Context:** The board's attorney will provide a confidential briefing related to a construction audit. Closed session is permitted here because the discussion involves legal advice on a matter where open deliberation could conflict with attorney professional conduct obligations.\n\n**Historical Summary:** No prior history available yet.\n\n---\n\n## V. Consent Agenda\n*Consent agenda items are routine matters typically approved together in a single vote. Any board member may request that an item be pulled for separate discussion.*\n\n### V.A. Consider and Approve Minutes\n**Context:** The board is asked to formally approve the official minutes from a previous meeting, which is a standard recordkeeping requirement.\n\n**Historical Summary:** Minutes approval appears as a routine consent item at every regular board meeting, including the October 21, 2025, January 20, 2026, and March 17, 2026 regular meetings.\n\n---\n\n### V.B. Consider and Approve Amendment to the Budget\n**Context:** The board is asked to approve changes to the district's current operating budget. Budget amendments are made periodically throughout the year to reflect updated revenue or expenditure needs.\n\n**Historical Summary:** Budget amendments appear as routine consent items across prior CISD board meetings, including the January 20, 2026 and March 17, 2026 regular meetings.\n\n---\n\n### V.C. Receive Human Resources Report and Consider and Approve Employment of Professional Personnel\n**Context:** The board will receive a staffing update and vote to formally approve the hiring of professional employees, such as teachers or administrators. Board approval of certain personnel actions is required under Texas law.\n\n**Historical Summary:** HR reports and employment approvals are standing consent agenda items at every regular CISD board meeting.\n\n---\n\n### V.D. Receive Financial Reports\n**Context:** The board will review routine financial reports summarizing the district's revenues, expenditures, and overall fiscal status. These reports are provided for board awareness and do not typically require a separate vote.\n\n**Historical Summary:** Financial reports are a standing consent agenda item at every regular CISD board meeting.\n\n---\n\n### V.E. Consider and Approve the Joint Election Agreement with Montgomery County and Adopt all County Early Voting Dates, Times, and Locations as well as all Election Day Polling Locations for the November 3, 2026, CISD Trustee General Election\n**Context:** The board is asked to formally enter into an agreement with Montgomery County to administer the November 3, 2026 election for CISD trustee seats, and to officially adopt the county's early voting and Election Day polling details. Partnering with the county for election administration is standard practice for Texas school districts.\n\n**Historical Summary:** No prior history available yet for this specific election cycle agreement.\n\n---\n\n### V.F. Consider and Approve Resolution Designating Non-business Days for the 2027 and 2028 Calendar Years in Compliance with Texas Government Code §552.0031\n**Context:** The board is asked to officially designate which days the district will observe as non-business days for public records request purposes in 2027 and 2028, as required by Texas's public information law. This designation affects the timeline for responding to open records requests.\n\n**Historical Summary:** No prior history available yet for this specific resolution.\n\n---\n\n### V.G. Consider and Approve Interlocal Agreement with Harris County Department of Education Music Therapy to Provide Required IEP Services for Students\n**Context:** The board is asked to approve a formal agreement with Harris County Department of Education to provide music therapy services to students whose Individualized Education Programs (IEPs) require them. Interlocal agreements allow school districts to share or purchase specialized services from other governmental entities.\n\n**Historical Summary:** No prior history available yet for this specific agreement.\n\n---\n\n### V.H. Consider and Approve Interlocal Agreement with Harris County Department of Education for Specialized Services Academic Behavior School (ABS) West\n**Context:** The board is asked to approve an agreement with Harris County Department of Education to access specialized educational services through the Academic Behavior School (ABS) West program. This type of program typically serves students with significant behavioral needs who require a more specialized setting.\n\n**Historical Summary:** No prior history available yet for this specific agreement.\n\n---\n\n### V.I. Consider and Approve Interlocal Agreement with the Texas Municipal League Intergovernmental Risk Pool (TMLIRP) for Retired Peace Officer Critical Illness Coverage Enacted by House Bill 4144 and Authorize the Superintendent (or designee) to Execute all Necessary Documents\n**Context:** The board is asked to approve an agreement with TMLIRP to provide critical illness insurance coverage for retired peace officers employed by the district, as required by House Bill 4144 passed by the Texas Legislature. This involves a spending commitment and delegation of authority to the Superintendent to sign the necessary paperwork.\n\n**Historical Summary:** No prior history available yet for this specific agreement.\n\n---\n\n### V.J. Consider and Approve Annual Recommendations for the State Board of Education Certification Professional Development Clearinghouse for the 2026-2027 School Year\n**Context:** The board is asked to approve the district's annual recommendations for professional development programs to be listed in the State Board of Education's certification clearinghouse. This is a standard annual action related to educator training and certification.\n\n**Historical Summary:** No prior history available yet for this specific annual recommendation.\n\n---\n\n### V.K. Consider and Approve Annual Resolution Identifying Hazardous Traffic Conditions for the 2026–2027 School Year\n**Context:** Each year, the board must formally identify areas near schools where traffic conditions are considered hazardous for students walking to or from school. This designation can affect eligibility for district-provided transportation.\n\n**Historical Summary:** No prior history available yet for this specific annual resolution.\n\n---\n\n### V.L. Consider and Approve Award Request for Proposal RFP# 25-05-01 Tree Removal Services to the Selected Vendor(s) and Authorize the Superintendent to Make Purchases in Accordance with Board Policy CH Purchasing and Acquisition\n**Context:** The board is asked to select a vendor or vendors to provide tree removal services across district properties and authorize the Superintendent to make purchases under this contract. Board approval is required when procurement reaches certain thresholds under the district's purchasing policy.\n\n**Historical Summary:** The most recent board action on Policy CH occurred on June 16, 2026 (first reading), which added definitions for \"Service Provider\" and \"Vendor,\" expanded Board oversight over non-routine purchases, and added conflict-of-interest provisions aligned with House Bill 210. [View Policy CH in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CH)\n\n---\n\n### V.M. Consider and Approve Award Request for Proposal RFP# 26-03-02 - Property, Boiler & Machinery, Crime Insurance and Authorize the Superintendent to Make the Purchase in Accordance with Board Policy CH Purchasing and Acquisitions\n**Context:** The board is asked to approve the selection of an insurance vendor for district property, boiler and machinery, and crime coverage, and authorize the Superintendent to finalize the purchase. Insurance procurement of this scale requires board approval under the district's purchasing policy.\n\n**Historical Summary:** The most recent board action on Policy CH occurred on June 16, 2026 (first reading), which updated purchasing oversight and conflict-of-interest requirements in alignment with House Bill 210. [View Policy CH in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CH)\n\n---\n\n### V.N. Consider and Approve Award Request for Proposal RFP# 26-04-02 - Building & Welding Materials, Tools, Hardware & Supplies Vendor(s) and Authorize the Superintendent to Make Purchases in Accordance with Board Policy CH Purchasing and Acquisition\n**Context:** The board is asked to approve vendors to supply building and welding materials, tools, hardware, and related supplies for district facilities and maintenance operations. This spending authorization follows the competitive procurement process required by the district's purchasing policy.\n\n**Historical Summary:** The most recent board action on Policy CH occurred on June 16, 2026 (first reading), which updated purchasing oversight and conflict-of-interest requirements in alignment with House Bill 210. [View Policy CH in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CH)\n\n---\n\n### V.O. Consider on Second Read and Final Adoption Board Policy CH (Local) Purchasing and Acquisition\n**Context:** The board is asked to take a final vote to adopt the updated Purchasing and Acquisition policy, which was presented for a first reading at the June 2026 meeting. The updated policy adds new vendor and conflict-of-interest definitions and expands board oversight of non-routine purchases in line with recent state legislation.\n\n**Historical Summary:** Policy CH received its first reading on June 16, 2026, adding definitions for \"Service Provider,\" \"Vendor,\" and \"Substantial interest in a vendor,\" expanding board oversight, and incorporating conflict-of-interest provisions aligned with House Bill 210 (89th Texas Legislature). [View Policy CH in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CH)\n\n---\n\n### V.P. Consider on Second Read and Final Adoption Board Policy CJ (Local) Contracted Services\n**Context:** The board is asked to take a final vote to adopt updates to the Contracted Services policy, which governs how the district hires outside vendors and service providers. The updated policy adds new protections for student safety, including pre-service background requirements and compliance obligations for contractors.\n\n**Historical Summary:** Policy CJ received its first reading on June 16, 2026, adding definitions for \"service provider,\" prohibitions on assisting bad actors in obtaining employment, pre-service affidavit requirements, registry check obligations, and compliance documentation tied to Texas Education Code Chapter 22A. [View Policy CJ in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CJ)\n\n---\n\n### V.Q. Consider on Second Read and Final Adoption Board Policy CKC (Local) Safety Program/Risk Management: Emergency Plans\n**Context:** The board is asked to take a final vote to adopt updates to the district's emergency planning policy. The revisions modify the emergency operations plan requirements and add a new section requiring the Superintendent to establish procedures for notifying parents of violent activity on campus.\n\n**Historical Summary:** Policy CKC received its first reading on June 16, 2026, modifying the Multihazard Emergency Operations Plan language and adding a new \"Notification Regarding Violent Activity\" section requiring parent/guardian notification procedures based on TEA model standards. [View Policy CKC in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CKC)\n\n---\n\n### V.R. Consider on Second Read and Final Adoption Board Policy DBAA (Local) Employment Requirements and Restrictions: Pre-Employment Reviews\n**Context:** The board is asked to take a final vote to adopt updates to the pre-employment review policy, which governs background checks and screening for job applicants. The revisions add new disclosure and affidavit requirements for applicants related to prior investigations, sanctions, and school employment history.\n\n**Historical Summary:** Policy DBAA received its first reading on June 16, 2026, adding a new \"Pre-Employment\" section requiring applicants to submit a TEA-adopted form, consent to release of employment records, and a pre-employment affidavit — with consequences for failure to disclose prior investigations, licensing sanctions, or prior terminations. [View Policy DBAA in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=DBAA)\n\n---\n\n### V.S. Consider on Second Read and Final Adoption Board Policy DEC (Local) Compensation and Benefits: Leaves and Absences\n**Context:** The board is asked to take a final vote to adopt updates to the employee leaves and absences policy. The key change gives classroom teachers the option not to use paid personal leave at the same time as unpaid FMLA leave for pregnancy, birth, or adoption of a child.\n\n**Historical Summary:** Policy DEC received its first reading on June 16, 2026, adding teacher election rights under Texas Education Code §21.418 for concurrent leave use during pregnancy, birth, or adoption, and making a minor wording update in the Leave Administration section. [View Policy DEC in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=DEC)\n\n---\n\n### V.T. Consider on Second Read and Final Adoption Board Policy DH (Local) Employees Standards of Conduct\n**Context:** The board is asked to take a final vote to adopt a substantially updated Employee Standards of Conduct policy. The revisions add new definitions, expand misconduct rules related to student relationships, and introduce new sections addressing employee disruptive activities and compliance with student safety requirements.\n\n**Historical Summary:** Policy DH received its first reading on June 16, 2026, adding formal definitions for \"Service Provider\" and \"Electronic Communication,\" an expanded \"Relationships With Students\" framework, new sections on disruptive activities and employment assistance prohibitions, and an implementation deadline of December 31, 2026. [View Policy DH in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=DH)\n\n---\n\n### V.U. Consider on Second Read and Final Adoption Board Policy DP (Local) Personnel Positions\n**Context:** The board is asked to take a final vote to adopt updates to the Personnel Positions policy, which among other things substantially revises the qualifications and job description framework for principals and introduces new requirements for Campus Behavior Coordinators and parental notification of student classroom removals.\n\n**Historical Summary:** Policy DP received its first reading on June 16, 2026, replacing the prior principal qualifications list with an expanded eleven-item framework, streamlining the School Counselor section, and adding a new Campus Behavior Coordinator Duties section with detailed written parental notice requirements. [View Policy DP in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=DP)\n\n---\n\n### V.V. Consider on Second Read and Final Adoption Board Policy EHBAB (Local) Special Education: ARD Committee and Individualized Education Program\n**Context:** The board is asked to take a final vote to adopt updates to the policy governing ARD committees and Individualized Education Programs (IEPs). The changes add new entitlements for students with disabilities and new requirements for providing parents of students with intellectual disabilities or developmental delays information about community resources at IEP meetings.\n\n**Historical Summary:** Policy EHBAB received its first reading on June 16, 2026, adding a \"Supplemental Special Education Services\" section and a \"Resources\" section requiring information about local Intellectual and Developmental Disabilities Authority (IDDA) services to be provided at each IEP meeting. [View Policy EHBAB in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=EHBAB)\n\n---\n\n### V.W. Consider on Second Read and Final Adoption Board Policy FO (Local) Student Discipline\n**Context:** The board is asked to take a final vote to adopt updates to the Student Discipline policy. Changes include new requirements for the Student Code of Conduct, authorization of a virtual expulsion program, and an expansion of the restriction on withholding physical activity as a form of punishment to cover students through grade 7.\n\n**Historical Summary:** Policy FO received its first reading on June 16, 2026, adding a Requirements section for the Student Code of Conduct, expanding the physical activity restriction from grade 5 to grade 7, and removing the Superintendent from the approval process for extracurricular behavior standards. [View Policy FO in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=FO)\n\n---\n\n### V.X. Consider on Second Read and Final Adoption Board Policy FOA (Local) Student Discipline: Removal by Teacher or Bus Driver\n**Context:** The board is asked to take a final vote to adopt a significantly expanded policy governing the removal of students from classrooms or school buses by teachers or bus drivers. The updated policy adds definitions, return-to-class plan requirements, teacher removal authority, academic support obligations during suspension, and mandatory staff training.\n\n**Historical Summary:** Policy FOA received its first reading on June 16, 2026, in what appears to be a wholesale adoption or major rewrite of the local policy, adding comprehensive provisions covering Return to Class Plans, teacher removal authority, academic support requirements, mandatory staff training, and an implementation deadline of December 31, 2026. [View Policy FOA in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=FOA)\n\n---\n\n## VI. Human Resources\n\n### VI.A. Recognize Principals\n**Context:** The board will formally recognize principals, likely those who are newly hired, retiring, or otherwise being honored. This is a ceremonial item celebrating school leadership.\n\n**Historical Summary:** Principal recognition has appeared as a regular agenda item at prior CISD board meetings, including the August 19, 2025 regular meeting.\n\n---\n\n## VII. Administration\n\n### VII.A. Consider and Approve the Conroe ISD Education Foundation Memorandum of Understanding\n**Context:** The board is asked to approve a formal agreement with the Conroe ISD Education Foundation, a nonprofit organization that supports district programs and initiatives through fundraising and grants. A Memorandum of Understanding (MOU) defines the roles and responsibilities of both parties in their working relationship.\n\n**Historical Summary:** No prior history available yet for this specific MOU.\n\n---\n\n### VII.B. Receive the 2025-2026 School Health Advisory Council (SHAC) Annual Report\n**Context:** The board will receive the annual report from the School Health Advisory Council (SHAC), a committee required by Texas law that advises the district on health education, physical activity, nutrition, and related wellness policies. This is an informational item and does not require a vote.\n\n**Historical Summary:** No prior history available yet for this specific annual report.\n\n---\n\n### VII.C. Receive Information on the District's Draft Legislative Priorities, Outline, and Timeline for the 90th Texas Legislative Session\n**Context:** The board will receive a briefing on the district's draft list of legislative priorities for the upcoming 90th Texas Legislative Session. This is an informational item that helps the board understand what policy or funding issues the district plans to advocate for at the state level.\n\n**Historical Summary:** No prior history available yet for this specific legislative priorities presentation.\n\n---\n\n## VIII. Planning and Construction\n\n### VIII.A. Discuss and Possibly Approve a Resolution to Enter into an Agreement with the State of Texas for Roadway Improvements Along FM 1314 Turn Lanes for Fowler Intermediate School Project and Delegate Authority to the Superintendent to Negotiate and Execute the Documents Necessary to Effectuate the Transaction\n**Context:** The board is asked to approve an agreement with the State of Texas to fund or arrange turn lane improvements along FM 1314 to improve traffic flow near Fowler Intermediate School. This type of roadway improvement is typically connected to a new school construction or expansion project and involves a significant financial and logistical commitment.\n\n**Historical Summary:** No prior history available yet for this specific agreement.\n\n---\n\n### VIII.B. Discuss and Possibly Approve a Resolution to Enter into an Agreement with the State of Texas for Roadway Improvements Along FM 3083 and North Loop 336 E Traffic Signals for Timber Mill High School Project and Delegate Authority to the Superintendent to Negotiate and Execute the Documents Necessary to Effectuate the Transaction\n**Context:** The board is asked to approve an agreement with the State of Texas to improve traffic signals at FM 3083 and North Loop 336 E in connection with the new Timber Mill High School project. As with similar roadway agreements, this reflects the district's effort to ensure safe access and traffic management around a new campus.\n\n**Historical Summary:** No prior history available yet for this specific agreement.\n\n---\n\n## IX. Board Policy Discussion\n\n### IX.A. Consider on First Reading Board Policy CV (Local) Facilities Construction\n**Context:** The board will review proposed language for the Facilities Construction policy on its first reading. A first reading is a preliminary review and discussion — no final vote is taken at this stage, allowing the board time to consider the changes before a subsequent adoption vote.\n\n**Historical Summary:** No prior board action on Policy CV has been recorded before this meeting. [View Policy CV in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CV)\n\n---\n\n### IX.B. Consider on First Reading Board Policy EFB (Local) Instructional Resources: Library Materials\n**Context:** The board will review proposed updates to the Library Materials policy on its first reading. The existing policy, adopted in September 2025, established a board-centric oversight model for library collections including prohibitions on certain content and a formal challenge process; any proposed changes will be discussed at this stage before a final vote.\n\n**Historical Summary:** Policy EFB was most recently adopted on September 16, 2025, replacing a librarian-driven collection framework with a Board-centric model requiring Superintendent certification of all materials, Board approval of all acquisitions and donations, and strengthened parental rights including opt-out provisions. [View Policy EFB in Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=EFB)\n\n---\n\n### IX.C. Consider on First Reading Board Policy FOFF (Local) Special Education Parent Advisory Council (SEPAC)\n**Context:** The board will review proposed language for a policy governing the Special Education Parent Advisory Council (SEPAC) on its first reading. A SEPAC is a parent-led advisory body that provides input on special education programs and services; this policy would formalize its structure and role within the district.\n\n**Historical Summary:** No prior history available yet for Policy FOFF.\n\n---", "meeting_notes_md": "\n\n\n\n# Conroe ISD Board of Trustees – Unofficial Meeting Notes\n**Date:** July 21, 2026\n**Type:** Regular Meeting\n**Time:** Called to order 5:02 PM; Adjourned 9:29 PM\n\n---\n\n\n## Meeting Highlights\n*Summary generated 2026-07-22 14:13 UTC*\n\n- The board approved the consent agenda 7–0, including a joint election agreement with Montgomery County for the November 3, 2026 CISD Trustee General Election, three vendor RFPs, and final adoption of nine local policies (CJ, CKC, DBAA, DEC, DH, DP, EHBAB, FO, and FOA).\n- The board tabled two interlocal agreements with HCDE — one for music therapy and one for the ABS West behavioral program — until the August 4 special meeting, passing 4–3; the combined estimated cost is approximately $622,000 for an anticipated 20 students in 2026–27.\n- The board approved the hazardous traffic conditions resolution for 2026–27 (7–0) and directed staff to research and report by August on all comparable intersections district-wide, including accident history and route cost data; each new hazardous route designation costs approximately $107,000.\n- Policy CH (Local) Purchasing and Acquisition was adopted on second read 6–0, retaining the \"non-routine purchase\" notification framework rather than restoring a fixed prior-approval dollar threshold.\n- The board approved a Memorandum of Understanding establishing the Conroe ISD Education Foundation as an independent 501(c)3 nonprofit following the Blair Law Firm's withdrawal after more than two decades of oversight (7–0).\n- The board approved resolutions to enter TxDOT agreements for turn lane improvements at Fowler Intermediate ($27,200.48) and three traffic signals at Timbermill High School ($63,266.67), both 7–0.\n- The board received first reads — with no votes taken — on new or revised policies covering capital projects/construction oversight (CV), library materials (EFB), and a Special Education Parent Advisory Council (SEPAC); all return for second reads after requested edits.\n- The board received informational reports on the 2025–26 SHAC annual report and the district's draft legislative priorities for the 90th Texas Legislature, including a $27.56 million annual transportation deficit and an approximately $30 million annual special education funding gap.\n\n---\n\n## Open Session & Preliminary Business\n\nThe board entered open session at **6:50 PM** following a closed session (convened at approximately 5:02 PM) pursuant to Texas Government Code §551.074 (personnel matters) and §551.071 (consultation with attorney). No action was taken as a result of closed session.\n\n---\n\n## Citizen Participation\n\nSix speakers addressed the board:\n\n- **Ryan Tsamouris** (SHAC parent co-chair) highlighted the 2025–26 SHAC's accomplishments, including 72 members, five public meetings, approximately 35 subcommittee meetings, multiple surveys, and five detailed reports covering mental health/suicide prevention, e-bike safety, teacher wellness, student environmental health, and digital wellness. He recommended the board provide the SHAC with specific priorities at the start of each year.\n\n- **Patricia Monticello Kievlan** (SHAC e-bike subcommittee chair, Bike the Woodlands board member) urged the board to act on the e-bike safety report before the new school year, noting recommendations for a district education campaign, promotion of existing bike safety programs, and a campus-level policy empowering schools to make their own decisions about these devices. She expressed regret that tonight's agenda item was informational only with no action.\n\n- **Wayan Harter Ley** (SEPAC co-chair) spoke in support of the first reading of the SEPAC board policy, outlining plans for quarterly meetings, district-wide representation, KPI development, and year-end surveys to measure effectiveness.\n\n- **Lorraine Rice** (community member) expressed gratitude for the board and administration, called for pay increases for teachers and support staff, and pledged continued community prayer for district campuses.\n\n- **Crystal Iker** (SEPAC co-chair, special education parent) spoke in support of the SEPAC policy, emphasizing that codifying the council in board policy makes it a permanent structural commitment that will survive changes in board and leadership.\n\n- **Phil Martin** (municipal finance adviser, CISD parent) raised concerns about Policy CH ([Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CH)), arguing that February 2026 changes removed a meaningful board approval threshold and replaced it with notification, shifting accountability away from elected trustees. He asked the board to restore a prior-approval threshold, require documentation of after-the-fact exceptions, publish a clear delegation of authority framework, and provide regular public vendor spending reports.\n\n---\n\n## Consent Agenda\n\nItems V.G (interlocal agreement with HCDE for music therapy), V.H (interlocal agreement with HCDE for ABS West), V.K (hazardous traffic conditions resolution), and V.O (Policy CH second read) were pulled for separate discussion. The remaining consent agenda items were approved unanimously **7–0**:\n\n- **V.A** – Approve minutes from previous meeting\n- **V.B** – Approve amendment to the budget\n- **V.C** – Receive HR report and approve employment of professional personnel\n- **V.D** – Receive financial reports\n- **V.E** – Approve joint election agreement with Montgomery County and adopt early voting dates, times, locations, and Election Day polling locations for the November 3, 2026, CISD Trustee General Election\n- **V.F** – Approve resolution designating non-business days for 2027 and 2028 calendar years per Texas Government Code §552.0031\n- **V.I** – Approve interlocal agreement with TMLIRP for retired peace officer critical illness coverage per HB 4144 and authorize the Superintendent to execute documents\n- **V.J** – Approve annual recommendations for SBOE Certification Professional Development Clearinghouse for 2026–27\n- **V.L** – Approve RFP# 25-05-01 Tree Removal Services and authorize Superintendent to make purchases per Policy CH ([Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CH))\n- **V.M** – Approve RFP# 26-03-02 Property, Boiler & Machinery, Crime Insurance and authorize Superintendent to make purchase per Policy CH ([Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CH))\n- **V.N** – Approve RFP# 26-04-02 Building & Welding Materials, Tools, Hardware & Supplies and authorize Superintendent to make purchases per Policy CH ([Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CH))\n- **V.P** – Second read and final adoption of Policy CJ (Local) Contracted Services ([Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CJ))\n- **V.Q** – Second read and final adoption of Policy CKC (Local) Emergency Plans ([Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CKC))\n- **V.R** – Second read and final adoption of Policy DBAA (Local) Pre-Employment Reviews ([Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=DBAA))\n- **V.S** – Second read and final adoption of Policy DEC (Local) Leaves and Absences ([Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=DEC))\n- **V.T** – Second read and final adoption of Policy DH (Local) Employee Standards of Conduct ([Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=DH))\n- **V.U** – Second read and final adoption of Policy DP (Local) Personnel Positions ([Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=DP))\n- **V.V** – Second read and final adoption of Policy EHBAB (Local) ARD Committee and IEP ([Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=EHBAB))\n- **V.W** – Second read and final adoption of Policy FO (Local) Student Discipline ([Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=FO))\n- **V.X** – Second read and final adoption of Policy FOA (Local) Student Discipline: Removal by Teacher or Bus Driver ([Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=FOA))\n\n---\n\n## Pulled Consent Items\n\n### V.G & V.H — Interlocal Agreements with Harris County Department of Education (HCDE)\n*(Tabled – pulled by Trustee Dungan; V.H also discussed by Trustee Gambino)*\n\nTrustee Dungan explained that these agreements—one for music therapy services and one for the Academic Behavior School (ABS) West program for students with intensive behavioral needs—had never previously come before the board for a formal vote, despite being in place for multiple years.\n\nKey discussion points:\n- The district confirmed that comparable services are not available within Montgomery County, making HCDE the current sole option.\n- An estimated 20 students are anticipated to receive services under these two agreements in 2026–27, at a combined estimated cost of approximately **$622,000**, or roughly **$33,000 per student**.\n- Trustee Dungan noted concern that the cost significantly exceeds typical per-student expenditures, and that the arrangement has lacked transparency.\n- Trustee Gambino noted that ABS West is approximately 45 minutes from the district and asked why a closer option does not exist.\n- Regarding V.H specifically, Trustee Gambino flagged contract language indicating that HCDE may terminate the agreement without refunding CISD's prepaid fees, and that CISD also cannot recoup funds if it terminates. The contract requires 100% payment of $622,000 in September 2026.\n- Dr. Vinson acknowledged the services are federally mandated under IDEA and cannot be discontinued. He described similar situations from personal experience and noted the difficulty of staffing specialized services.\n- Multiple trustees called for these costs to be elevated as a legislative priority at both the state and federal levels, with Trustee Dungan emphasizing that mandated services must be funded.\n- Because services begin in September, not August, trustees determined tabling until August 4th would not disrupt students.\n\n**Motion to table items G and H until the August 4th special meeting: Passed 4–3.**\n\n> Items G and H will return to the August 4, 2026 board agenda.\n\n---\n\n### V.K — Hazardous Traffic Conditions Resolution for 2026–27\n*(Pulled by Trustee Horton)*\n\nTrustee Horton proposed adding two locations to the district's annual hazardous traffic condition designations:\n1. **Woodlands Parkway at Branch Crossing** (45 mph, four lanes, serving K–6 students)\n2. **Branch Crossing at Craftwood** (35 mph, single stop sign, temporary stop signs required)\n\nShe argued these locations are comparable to already-designated areas elsewhere in the district (e.g., near Snyder) and called for consistency in student safety protections.\n\nKey discussion points:\n- **Transportation Director Juan Belindes** and **Assistant Superintendent Robert Mccord** explained that designating an area as hazardous triggers bus service eligibility under Education Code §48.151, though students may still elect other transportation.\n- The district has over 100 crossing guards; staffing them is increasingly difficult.\n- Each added hazardous route costs approximately **$107,000**. The district already operates at a **$27.56 million annual transportation deficit overall**, with approximately **$2.5 million deficit for hazardous routes alone**, and has exceeded the state's 10% hazardous route reimbursement cap.\n- An estimated 10 or more intersections across the district may be similarly situated, per McCord's estimate.\n- TEA was contacted to clarify whether the board could designate specific locations without designating all similar ones; TEA had not yet responded.\n- Trustees raised concerns about researching all similar intersections, understanding actual ridership demand, and whether a full new route would be needed (McCord indicated one of the affected subdivisions already has partial bus coverage).\n- **Robin Hancock**, 30-year routing director, was recognized for her work on the district's routing systems.\n\n**Motion (as amended by Trustee Horton):** Approve the hazardous traffic conditions resolution as presented by the district *and* direct the district to research and report on ensuring every student in the district has a safe route to school (whether by bus or crossing guard), including data on comparable intersections, accident history, and route cost analysis to be returned by the August board meeting.\n\n**Vote: Passed 7–0.**\n\n---\n\n### V.O — Policy CH (Local) Purchasing and Acquisition – Second Read\n*(Pulled by Trustee Horton)*\n\nTrustee Horton raised concerns that Policy CH ([Policy Tracker](https://cisd-policy.boardmonitor.app/policy.html?code=CH)) has appeared on board agendas six times in less than a year and that February 2026 revisions removed a clear prior-approval dollar threshold (previously $50,000) and replaced it with a \"non-routine purchase\" notification framework. She argued the definition of \"non-routine\" remains unclear, citing examples such as a $184,000 CrowdStrike purchase and $400,000 in cumulative audit contracts that passed through under the new language. She advocated for a clear threshold—such as $100,000—requiring affirmative board approval rather than notification.\n\nDistrict staff (CFO) explained the rationale: the prior policy's language conflicted with best practices already in place; a strict $100,000 threshold would require board approval for routine items like monthly electricity bills, potentially causing five-week delays. The non-routine framework was intended to provide transparency while preserving operational efficiency, with a mechanism for two or more trustees to escalate any item to the agenda.\n\nAfter discussion, another trustee moved to adopt Policy CH as presented in the second read.\n\n**Motion: Adopt Policy CH (Local) as presented. Vote: Passed 6–0 (one trustee temporarily absent).**\n\n---\n\n## Administration – Human Resources\n\n### Recognition of New Principal\nDr. Vinson introduced **Mrs. Shimona Eason** as the new principal of **Cryar Intermediate School**. Mrs. Eason brings more than 21 years of experience in public education, including eight years as a campus principal. She is a 25-year resident and parent in CISD and has been recognized with multiple leadership awards. Family members were present and recognized.\n\n---\n\n## Action Items\n\n### 7.A — Conroe ISD Education Foundation Memorandum of Understanding\n\n**Presenter:** Lindsay Ardoin\n\nThe Blair Law Firm, which had overseen the Education Foundation for more than two decades, announced last fall its decision to step away. Staff presented a Memorandum of Understanding (MOU) establishing the Education Foundation as an independent 501(c)3 nonprofit with its own governance, while defining its relationship with the district and ensuring all existing scholarship commitments are honored.\n\nThe board recognized **Nelda Blair** for her years of leadership and stewardship of the foundation, including a photo from her time as a Conroe High School student. Dr. Vinson and other foundation board members expressed support for the transition.\n\n**Motion: Approve the Education Foundation MOU as presented. Vote: Passed 7–0.**\n\n---\n\n### 8.A — FM 1314 Roadway Improvements – Resolution for TxDOT Agreement (Fowler Intermediate)\n\nThe district presented a resolution to enter into an agreement with the Texas Department of Transportation for engineering, oversight, and installation of turn lanes serving **Fowler Intermediate** (and the co-located Clark Intermediate) along FM 1314. The cost to the district—accounted for within the Fowler bond project—is **$27,200.48**. Once constructed and accepted by TxDOT, the state will maintain the infrastructure in perpetuity.\n\n**Motion: Approve the resolution. Vote: Passed 7–0.**\n\n---\n\n### 8.B — Signal Light Improvements – Resolution for TxDOT Agreement (Timbermill High School)\n\nThe district presented a resolution to enter into a TxDOT agreement for three traffic signal lights associated with the Timbermill High School project:\n1. Excellence Avenue and FM 383 (Beach Airport Road)\n2. North Loop 336 and Excellence Avenue\n3. Main entrance signal on Loop 336 in front of Timbermill High School\n\nTotal cost to the district, from Timbermill project funds: **$63,266.67**.\n\n**Motion: Approve the resolution. Vote: Passed 7–0.**\n\n---\n\n## Informational / Receive-Only Items\n\n### 7.B — 2025–26 SHAC Annual Report\n*(Receive only – no vote required)*\n\nDr. Murrell presented the SHAC annual report on behalf of the council. SHAC members in attendance were recognized and asked to stand. The board received the report and offered extended comments:\n\n- **President Odenweller** noted every trustee has been approached about motorized vehicle safety and confirmed action is underway: the Student Code of Conduct for 2026–27 will include explicit district-wide language on e-bikes (previously campus-by-campus), and safety education videos are being developed in partnership with The Woodlands Township.\n- **Trustee May** noted she regularly listens to SHAC meetings during her commute and is grateful for the depth of volunteer work.\n- Multiple trustees connected the e-bike issue to the hazardous routes discussion and suicide prevention as ongoing priorities.\n\n---\n\n### 7.C — Draft Legislative Priorities Outline and Timeline – 90th Texas Legislature\n*(Receive only – no vote required)*\n\n**Dr. Hedith Upshaw** presented the district's early strategic advocacy framework for the upcoming legislative session (convening January 2027). This is the first time CISD has pursued such a structured, proactive approach beginning this early in the cycle.\n\n**Top five identified priority areas (from input by staff, principals, and administrators):**\n1. Employee pay and staff retention\n2. School funding (cost-based approach with data, not vague requests)\n3. Student discipline – restoring local discretion under Chapter 37\n4. Accountability reform – A–F ratings that reflect student growth holistically\n5. Local school facility impact fees for fast-growing districts\n\n**Timeline:** Trustee and community input meetings begin the week of July 21; legislators will be engaged this summer; priorities will be formally adopted by the board in fall 2026 before the pre-filing period in November.\n\n**Notable funding context presented:**\n- Transportation: District operates at a **$27.56 million annual deficit**, receiving only 20–25% of actual transportation costs from the state.\n- Special Education: Current annual gap in funding is approximately **$30 million**. The 89th Legislature allocated $250 million statewide over the biennium for intensity-based special education funding (beginning in 2026–27), which the CFO estimated would yield approximately **$2.5 million** for CISD—far short of the gap.\n- The CFO explained that intensity-based funding data will be reported to the state by October–December 2026, with actual funding figures likely available by mid-to-late 2026–27 school year.\n\n**Discussion on Teacher Incentive Allotment (TIA):** Trustees raised concerns that TIA's data requirements are overly complex for non-tested subjects and called for state assistance in developing measurable frameworks that would allow more teachers to qualify. Staff noted a new TIA coordinator (Kristen Meeks) and an additional data analyst position have been added to expand the program, and that all CISD campuses will have some TIA participation under the pending 2026–27 application. The board also discussed potential implications if the State Board of Education limits national board certification as a TIA pathway.\n\n---\n\n## Board Policy – First Readings\n\n*(No votes taken; trustees provided feedback for incorporation before second reads.)*\n\n### Board Policy CV (Local) – Capital Projects / Construction Oversight\n*(New or substantially revised policy – first read)*\n\nPresented by President Odenweller with support from Trustee Gambino and district staff. The policy is intended to give the board visibility into major capital project decisions *throughout* the process rather than only at the final approval stage.\n\nKey provisions as presented:\n- Projects with contracts **over $2 million** require board review and approval of the construction delivery method (e.g., CMAR, CSP) before going to bid.\n- **Change orders over $500,000** on board-approved contracts require board approval; change orders under $500,000 do not, but the district must notify the board.\n- **Change orders over $100,000** (representing 20% of the $500,000 threshold) on district-approved contracts require board notification.\n- The Superintendent will develop standardized reporting forms to provide trustees updates at key decision points.\n\n**Board feedback and requested edits:**\n- Trustee Gambino noted a **typographical error** in the draft (approval contracting authority listed as $1,500,000 instead of $500,000); this has been corrected in the public-facing version.\n- Trustee Gambino requested cleaner organization: clearly state in each paragraph whether board approval or notification is required, and at what dollar amount, to avoid ambiguity between \"board approved\" and \"district approved\" contracts.\n- Multiple trustees requested that both a **redlined version and a clean final version** be provided for future policy reads.\n- District staff expressed no operational objections to the policy as presented and confirmed it is workable.\n\n---\n\n### Board Policy EFB (Local) – Library Materials\n*(Revised policy – first read)*\n\nTed Landry presented updates to the library materials policy, which has been under ongoing revision since 2022–23 as state law (including Senate Bill 13) and TEA guidance have evolved.\n\nKey updates as presented:\n- Clarifies the superintendent's authority to create procedures for both **acquisition and disposal** of library materials (including seven pallets of books currently in the district warehouse awaiting disposal guidance).\n- Reinforces the **two-year reconsideration period**: a book that is kept cannot be re-challenged, and a book that is removed cannot be re-challenged, for two years. The effective date for the next possible challenge will now be listed explicitly.\n- Clarifies that **board decisions on challenges are final** during that two-year window.\n- Supports **Destiny** software (campus and classroom library cataloguing) and **Bookmark** software for organizing and sorting library lists, with parent notification when students check out books.\n- Classroom library cataloguing via Destiny Classroom Library Manager is underway; teachers may use scanning apps, camera, or ISBN uploads; campus principals may arrange substitutes or volunteer assistance to ease the workload.\n\n**Board feedback and requested edits:**\n- Trustee Gambino raised a question about a provision related to **HP900's vendor self-rating mechanism**, which has been subject to a permanent injunction. General counsel noted the statute still requires the policy language pending resolution of ongoing litigation and agreed to research whether the injunction is fully settled before the second read.\n- Trustee Gambino also flagged a potential conflict between EFB referencing \"other individuals as defined in CJ local\" while CJ local uses the term \"service provider\"—requested alignment of terminology.\n- Trustee Gambino suggested creating a **district-wide policy glossary** for locally coined terms like \"subject persons.\"\n- Trustee Gambino asked about digital collections (e.g., Sora app); staff confirmed digital/online materials are covered by EFB—language was moved from the definitions section to the body of the policy in this revision, not deleted.\n- A note on **disposal of age-inappropriate materials**: President Odenweller flagged that while the instructional materials policy allows for sale of removed items, the board likely would not want to sell materials removed under SB 13's age-inappropriate designation. This will be addressed before the second read.\n\n---\n\n### Board Policy (New) – Special Education Parent Advisory Council (SEPAC)\n*(New policy – first read)*\n\nCo-presented by Trustees Gambino and May. The SEPAC was established by unanimous board vote in February 2026; this policy would make it a permanent structural commitment codified in board policy.\n\nKey provisions as presented:\n- SEPAC serves families of students receiving **special education services and Section 504 services** (Trustee Gambino requested 504 references be carried throughout the full policy).\n- Up to **15 voting members**, appointed by the board; open to the broader community for general participation.\n- Voting members must be parents of current CISD students receiving special education or 504 services.\n- Requires open meetings, confidentiality protections, bylaws, and a dedicated public webpage.\n- SEPAC is advisory only; does not replace ARD processes, grievance procedures, or board/administrative authority.\n- The policy permits (but does not require) SEPAC to organize a separate 501(c)3 nonprofit for fundraising, provided it operates independently of CISD.\n\n**Board feedback and requested edits:**\n- Add **Section 504** references throughout, consistent with Trustee Gambino's intent that SEPAC serve both IDEA and 504 families.\n- Replace references to **PTA/PTO** with the correct policy language from GE (district affiliated school support organization) and GKD (campus affiliated facility user), as applicable.\n- Add language providing **district and campus support through social media and newsletters**.\n- In the voting member section, clarify that members must be parents of a current CISD student receiving special education *or* Section 504 services.\n- In the appointment/vacancy section, reference the bylaws for removal and vacancy procedures (consistent with how appointment is handled).\n- Trustee Gambino raised a question about how the potential 501(c)3 is classified and whether \"operates independently\" is appropriate if the board appoints SEPAC's leadership and the district provides resources; this will be examined further before the second read.\n- Trustee Gambino noted SEPAC is a new organizational type for the district—not quite a shack, PTO, or booster club—and suggested exploring whether GE and GKD should be updated to better define this category.\n\n---\n\n## Adjournment\n\nPresident Odenweller adjourned the meeting at **9:29 PM**.\n\n> **Note:** These are unofficial notes based on an auto-generated transcript. They may contain errors in names, spellings, or details. Official minutes should be consulted for the authoritative record.\n" }