{
  "id": "2022-06-01_regular",
  "meeting_date": "2022-06-01",
  "meeting_type": "regular",
  "meeting_types": [
    "regular"
  ],
  "title": "Conroe ISD Board Meeting — June 1, 2022",
  "date_display": "June 1, 2022",
  "type_display": "Regular Meeting",
  "types_display": [
    "Regular Meeting"
  ],
  "item_count": 0,
  "has_agenda": false,
  "has_notes": true,
  "pdf_filename": null,
  "packet_url": null,
  "generated_at": "2026-06-18T19:45:20.943637Z",
  "highlights": "",
  "sections": [],
  "agenda_breakdown_md": "",
  "meeting_notes_md": "# Conroe ISD Board Meeting — 2022-06-01\n*Regular Meeting — Unofficial Notes*\n*Based on auto-generated transcript. Not an official record.*\n*Generated 2026-03-28 14:32 UTC*\n\n---\n\n# Unofficial Meeting Notes\n## Conroe ISD Safety and Security Committee Meeting\n**Date:** Wednesday, June 1, 2022\n**Meeting Type:** Regular Meeting\n**Called to Order:** 3:30 PM | **Adjourned:** 4:35 PM\n\n---\n\n*These are unofficial notes based on an auto-generated transcript and may contain errors or omissions.*\n\n---\n\n## Opening Remarks\n\nThe meeting opened with an acknowledgment of the tragedy in Uvalde, Texas. The chair emphasized that this was a regularly scheduled committee meeting, not one convened in response to the Uvalde incident, and noted the longstanding importance of the committee's work in keeping students safe.\n\n---\n\n## Public Comment\n\nNo public comments were made.\n\n---\n\n## Item 1: Approval of Minutes from March 29, 2022 Meeting\n\nThe March 29 meeting had featured presentations on:\n- Mental health initiatives, awareness, and programs from the Guidance and Counseling Department\n- Montgomery County Special Threat Response Plan\n\n**Motion to approve:** Ms. Wagoman\n**Second:** Mr. Moore\n**Vote:** Approved unanimously (no opposition noted)\n\n---\n\n## Item 2: Planning & Construction — Summer Campus Safety and Security Upgrades\n\n**Presenter:** Danny Phillips, Assistant Director of Planning and Construction (with additional remarks from Mr. Muir/McCord and Dr. Noel)\n\n### Bond-Funded Safety & Security Package — Phase 3 of 5\nThe district is currently in **Phase 3** of a safety and security bond package approved by voters as part of the **2019 bond**. Key details:\n\n- **8 campuses currently under construction** (started January 2022, approximately 40-45% complete):\n  - Deretchin, Coulson Tough, The Woodlands Ninth Grade, Barnum Woods Elementary, Broadway Elementary, Snyder/Cox Intermediate, and Oak Ridge Ninth Grade\n- Work must be completed before students and staff return\n- **Phases remaining:** Phase 4 (2023 — 7 schools), Phase 5 (2024 — 9 schools), which will cover the entire district\n- Additional schools are being incorporated into campus renovation packages\n\n### Upgrades Being Installed Include:\n- **Secure vestibules** at front entrances\n- **Impact-resistant film** on windows (8mm at front entries)\n- **Camera and server upgrades** — The district is approaching **14,000 camera views** with **171 servers**. Special recognition given to Doug Holland and Bob King for overseeing this system. An additional staff member has been added.\n- **Electronic access control** for exterior doors (badge-based entry), replacing traditional keys. Also useful for students/staff accessing portable buildings.\n- **Entry and exit door alarms** — Alerts front office when doors are opened unexpectedly; helps with student elopement concerns\n- **Bi-Directional Antenna (BDA) systems** — Function like repeaters to ensure first responders (fire, police, EMS) have reliable radio coverage throughout buildings. Montgomery County fire marshals test coverage quadrants to a high standard.\n- **Digital handheld radios** for campus staff — Acquired through a grant; feature repeater channels for building-wide coverage. Eliminate previous \"dead spots.\" Also used at stadiums and can be taken to other district sites.\n- **800 MHz radios** for key district staff — Compatible with the Montgomery County system (sheriff's department). The transportation/bus system operates on this same system with coverage reported from Galveston to nearly Dallas.\n- **Indicator locks on classroom doors** — Installed approximately 4 years ago. Teachers can see from their desk whether the door is locked (red) or unlocked (green). Fire marshals have expressed appreciation for this feature.\n\n### Acknowledgments\nThe committee expressed gratitude to:\n- The original bond committee, the board, and the community for passing the 2019 bond\n- All new school construction includes these same safety/security packages\n\n**Committee Questions:** None\n\n---\n\n## Item 3: Hurricane Preparedness\n\n**Presenters:** Mr. McCord, Mr. Barton (Ethan), Captain Blakelock\n\n### Overview\n- Hurricane season has arrived; NOAA predicts an **above-normal hurricane season**\n- The district operates on a \"when, not if\" mentality\n- Resources include: Prairie Weather app, district weather app (also used for lightning safety), meteorologist support, and community partners (e.g., The Woodlands Township)\n\n### Campus Preparation Procedures\n- **Maintenance Department** secures/removes windscreens, ground-level equipment, and outdoor items\n- **Technology** equipment is elevated off ground floors to mitigate flood damage\n- **Ice, food, and water** are pre-staged (referenced coolers being prepared during past events)\n- **Volunteers** are staged for potential shelter operations\n- **Buses** and other district resources are readied for potential evacuations\n\n### Police Department Response (Captain Blakelock)\n- During hurricane emergencies, the police department activates **12-hour shifts** for all officers\n- Officers provide **security at shelters**, **escort buses** used for evacuations, **deliver supplies**, and assist with **emergency family communications**\n\n### Shelter Operations\n- District partners with Montgomery County EOC (Emergency Operations Center) for resource coordination\n- A **2018 Board Resolution/MOU** authorizes the district to provide resources (buses, facilities, etc.) to the county during emergencies, based on availability\n- Referenced past shelters: College Park (briefly opened), Lone Star, The Woodlands Church\n- **Pet care** and **entertainment/activities** for shelter occupants were noted as important considerations\n\n### Communications\n- The **800 MHz radio system** provides reliable communication for command staff, transportation, and police — a significant improvement over past hurricanes (referenced cell tower failures during Hurricane Ike)\n- Radios are kept in offices and activated/charged when events are approaching\n\n### Acknowledgments\n- **Marshall Schrader** and the Maintenance Department recognized for generator, equipment, and logistics preparation\n- **Dr. Chris Hein** recognized for decades of strategic leadership in hurricane planning and shelter coordination\n\n**Committee Questions:** None\n\n---\n\n## Item 4: Approval of Multi-Hazard Emergency Operations Plan (MEOP) for 2022-2023\n\n### Closed Session\nAt 3:53 PM, the committee entered **closed session** pursuant to **Sections 551.076 and 551.089** of the Texas Open Meetings Act to discuss sensitive security matters related to the MEOP.\n\nThe committee returned to **open session at 4:33 PM**.\n\n### Action in Open Session\n- Revisions discussed in closed session have been incorporated into the document\n- One pending addition: a **condensed before-and-after-school plan** for coaches, sponsors, and others supervising students outside regular school hours\n- The committee will continue to review/approve the MEOP annually, typically at the summer meeting\n- Members were invited to contact staff at any time with suggested revisions\n\n**Motion to approve:** Captain Blakelock\n**Second:** Mr. Moore\n**Vote:** Approved unanimously (no opposition noted)\n\n---\n\n## Next Meeting\n\n- Scheduled for **Fall 2022** (exact date to be determined and communicated via email)\n- Committee noted it would be best to wait until after the first couple weeks of school; last year's fall meeting was in December\n\n---\n\n## Key Takeaways\n\n1. The district is midway through a 5-phase, bond-funded safety and security upgrade program covering all campuses, with nearly 14,000 cameras and extensive access control, radio, and first responder communication systems.\n2. Hurricane preparedness plans are in place with multi-agency coordination, shelter plans, and improved communication systems.\n3. The 2022-2023 Multi-Hazard Emergency Operations Plan was approved with revisions, including a forthcoming before/after-school component.\n4. The meeting occurred in the wake of the Uvalde school shooting, underscoring the committee's ongoing commitment to student and staff safety."
}