{
  "id": "2021-06-02_regular",
  "meeting_date": "2021-06-02",
  "meeting_type": "regular",
  "meeting_types": [
    "regular"
  ],
  "title": "Conroe ISD Board Meeting — June 2, 2021",
  "date_display": "June 2, 2021",
  "type_display": "Regular Meeting",
  "types_display": [
    "Regular Meeting"
  ],
  "item_count": 0,
  "has_agenda": false,
  "has_notes": true,
  "pdf_filename": null,
  "packet_url": null,
  "generated_at": "2026-06-18T19:45:20.858958Z",
  "highlights": "",
  "sections": [],
  "agenda_breakdown_md": "",
  "meeting_notes_md": "# Conroe ISD Board Meeting — 2021-06-02\n*Regular Meeting — Unofficial Notes*\n*Based on auto-generated transcript. Not an official record.*\n*Generated 2026-03-28 13:52 UTC*\n\n---\n\n# Unofficial Meeting Notes\n## Conroe ISD School Safety and Security Committee\n### Regular Meeting — June 2, 2021\n\n---\n\n*These are unofficial notes based on an auto-generated transcript and may contain errors or omissions.*\n\n---\n\n## Attendees/Presenters Referenced\n- **Ethan Martin** — facilitated much of the meeting\n- **Dr. Knoll** — opened/closed the meeting\n- **Michael Ferguson** — School Safety Specialist\n- **Chris McCord** — Committee member; discussed PPE efforts\n- **Rick Reeves** — Warehouse/Purchasing; presented PPE inventory\n- **Easy Foster** — Director of Planning and Construction\n- **Barbara Robertson** — Committee member; key role in COVID-19 mitigation and nursing/health coordination\n- **Mr. Moore** — Committee member\n\n---\n\n## 1. Approval of Minutes — March 30, 2021 Meeting\n\n- **Motion to approve:** Mr. Moore\n- **Second:** Mr. McCord\n- **Vote:** Approved unanimously (no opposition noted)\n\n---\n\n## 2. 2020–2021 Campus and Facility Safety Audits\n\n**Presenter:** Michael Ferguson, School Safety Specialist\n\n**Background on Ferguson:** 23 years as an athletic trainer; opened College Park High School in 2005; served as assistant principal at Knox Junior High for four years; moved into safety specialist role in January 2020 (approximately 1.5 years in position).\n\n**Audit Overview:**\n- The district completed its first three-year rotation of campus safety audits in 2019–2020.\n- A new rotation began in 2020–2021 covering **district facilities, Conroe High School feeder zone, and Caney Creek feeder zone**.\n- Audits were delayed to the spring semester to allow campuses to settle into the unusual pandemic school year.\n\n**Audit Process:**\n- Safety audit team typically includes Ferguson plus an assistant/associate principal; sometimes Ethan Martin or the campus principal.\n- Involves walkthroughs, teacher Q&A sessions about safety concerns and the Multi-Hazard Emergency Operating Procedure (MEOP), and reviewing evacuation routes.\n- **Intruder assessments** are conducted: Ferguson attempts to gain access to campuses unannounced, noting whether and how quickly staff identify and stop an unrecognized person. Staff who properly challenge him receive positive recognition.\n- Findings are reported to campus leadership, with corrections made on-site when possible.\n\n**Most Common Findings:**\n1. **Mechanical rooms** — Items stored improperly blocking access to equipment\n2. **Storage stacked too high** — Fire code requires 18 inches clearance from sprinklers; district standard is 24 inches for consistency (not all campuses have automatic sprinklers)\n3. **Daisy-chaining electrical cords** — Surge protectors plugged into each other\n4. **Unsecured personal belongings** — Teacher purses/bags left in the open where medications or valuables could be accessed\n5. **Knives and sharp instruments** — Particularly in CTE/culinary classrooms; a new check-in/check-out tracking system will be implemented next year in collaboration with the CTE department\n\n**Key Takeaway:** The district performs well overall; most findings are easily correctable issues.\n\n**Committee Input:** None offered at this time; members encouraged to provide input via email or phone.\n\n---\n\n## 3. Personal Protective Equipment (PPE) — Inventory and Replacement Schedule\n\n**Presenters:** Chris McCord and Rick Reeves\n\n**Current Status:**\n- The district is in a significantly better position regarding COVID-19 mitigation compared to one year ago.\n- **Barbara Robertson** was specifically recognized for her critical role in enabling the district to open for in-person instruction throughout the year.\n- Partners acknowledged: Memorial Hermann, Montgomery County, St. Luke's, Lone Star Family Health.\n\n**Campus-Level PPE:**\n- Campuses received funds in 2020–2021 to identify and purchase building-specific PPE needs.\n- **Funds are budgeted again for 2021–2022** for continued PPE needs as necessary.\n\n**District Warehouse/Inventory:**\n- Approximately **60 pallets** of hand sanitizer, masks, and gloves were received from the state in June 2020.\n- An off-site warehouse was secured (with help from Sarah Blakelock) to store state-provided supplies, as the main warehouse was staging Suchma Elementary opening supplies.\n- Items distributed district-wide include: gloves, wipes (for Chromebooks/desks), sneeze guards/barriers, and hand sanitizer stands with refills.\n- **Remaining inventory is substantial** — still includes pallets of hand sanitizer, face shields, thermometers, gloves, masks, KN95s, and more.\n- Donations continue to arrive (Home Depot donated two pallets of face masks; Sam's Club also donated). The district has begun **declining additional hand sanitizer donations** and referring donors to surrounding districts.\n\n**Purchasing:**\n- In October 2020, the district **awarded a PPE bid to 120 vendors** — one of few districts to do so — enabling rapid procurement (7–10 day turnaround) when co-op vendors ran low.\n- Campuses also have access to the vetted vendor list for direct legal purchases using allocated funds.\n\n**Key Statements:**\n- **McCord:** \"We moved heaven and earth to get PPE when you couldn't find PPE because we were going to protect our staff so that we could open.\"\n- McCord noted pride that CISD opened months before many other districts were announcing readiness to open.\n\n**Committee Input:** No additional input; members encouraged to reach out anytime.\n\n---\n\n## 4. Planning and Construction — Summer Campus Safety and Security Upgrades\n\n**Presenter:** Easy Foster, Director of Planning and Construction\n\n**Overview:** Presented the status of projects from the **2019 bond referendum** plan. 2020 projects are complete; 2021 projects are underway.\n\n**Campuses currently under work (2021):**\n- Ford, Kaufman, Oak Ridge Elementary, Oak Ridge Warehouse Transportation, Vogel, Haley, The Woodlands Transportation, and Testing & Assessment\n\n**Standard Safety/Security Upgrades included in all projects (renovations, new construction, and standalone security upgrades):**\n\n| Upgrade | Description |\n|---|---|\n| **Secure vestibules** | New or improved secure entry points |\n| **Impact-resistant window film** | Applied to all windows surrounding reception areas |\n| **Electronic access control** | Upgraded for all exterior doors |\n| **Entry/exit alarm systems** | (Elementary, intermediate, junior high) Doors monitored from reception with local hallway alarms for unauthorized entry/exit; real-time visual monitoring |\n| **First responder radio antenna systems** | Full 100% radio coverage for fire and police inside all buildings; to be completed district-wide by end of bond plan |\n| **District digital radio antenna systems** | Eliminating dead spots for local campus radio communication |\n| **Security camera and server upgrades** | Cameras linked to access control for automatic activation on unauthorized entry/exit; blind spots being identified and eliminated |\n| **Security system (burglar panel) upgrades** | Updated for full building coverage |\n| **Fire alarm system upgrades** | Transition from horn/strobe to **voice evacuation systems** with visual strobes and calming voice guidance toward exits (fire code requirement) |\n\n**Key Note:** By the completion of the 2019 bond plan, **all educational buildings** in the district will have first responder radio systems and the full suite of security upgrades.\n\n**Committee Input:** None at this time.\n\n---\n\n## 5. Approval of Multi-Hazard Emergency Operations Plan for 2021–2022\n\n**Presenter:** Ethan Martin\n\n**Changes from prior year's plan:**\n- Updated names and dates (committee membership changes)\n- Added **tornado terminology** (watch vs. warning clarification) for campus reference\n- Minor/minimal changes overall\n- A typo in the agenda was noted (listed as one year instead of \"2021–2022\")\n\n**Committee members had been asked to provide input/feedback on the plan following the March 30 meeting; Martin thanked those who responded.**\n\n**Vote:**\n- **Motion to approve:** *(member not clearly identified)*\n- **Second:** Mr. Moore\n- **Discussion:** None\n- **Vote:** Approved unanimously by show of hands (no opposition voiced)\n- The plan will now proceed to the full school board for consideration.\n\n---\n\n## Other Business / Closing Remarks\n\n- **Ethan Martin** reminded members that the committee is required to meet **three times per year**; this was the summer meeting. The next meeting will be in the fall.\n- Members were asked to **email topics or issues** they would like the committee to address before the next meeting.\n- **Dr. Knoll** thanked all attendees, including those joining during summer vacation, and wished everyone a safe summer.\n\n---\n\n## Summary of Actions Taken\n\n| Item | Action | Outcome |\n|---|---|---|\n| March 30, 2021 Minutes | Motion to approve | **Approved unanimously** |\n| Multi-Hazard Emergency Operations Plan 2021–2022 | Motion to approve | **Approved unanimously** |\n\n---\n\n*These notes are unofficial and based on an automated transcript. For official minutes, please consult Conroe ISD's published board records.*"
}