May 27, 2020 — Regular Meeting
Conroe ISD Board Meeting — 2020-05-27
Regular Meeting — Unofficial Notes
Based on auto-generated transcript. Not an official record.
Generated 2026-03-27 22:28 UTC
Unofficial Meeting Notes
Conroe ISD School Safety and Security Committee Meeting
Date: May 27, 2020
Time: 3:00 PM
Format: Virtual (Zoom)
Meeting Type: Regular Meeting
These are unofficial notes based on an auto-generated transcript and may contain inaccuracies.
Attendees (Mentioned)
- Dr. Null – Committee Chair/Presenter
- Board Vice President Moore (Trustee)
- Board President Williams (Trustee)
- Chris McCord – New Executive Director of Operations (introduced as new committee member)
- Ethan Martin – Presenter on multiple safety/security items
- Darren Hess – Montgomery County representative
- Barbara Robertson – Lead Nurse / Student Health
- Mrs. Gladys (Godfrey) – Legal/compliance guidance
- Sarah and Mr. Caker – Referenced as contributors to the emergency operations plan
Key Agenda Items and Actions
Item 1: Approval of Minutes from December 10, 2019 Meeting
- Motion: Vice President Moore
- Second: Mike Rock
- Vote: Aye – unanimous; no opposition
- Outcome: Minutes approved ✅
Item 2: Approval of Bleeding Control Stations at District Campuses
Ethan Martin reported that, in coordination with Ms. Robertson, bleeding control stations have been placed in every AED location at all campuses as well as in nurse's offices.
- Motion: President Williams
- Second: Vice President Moore
- Vote: Aye – unanimous; no opposition
- Outcome: Approved ✅
Item 3: Multi-Hazard Emergency Operations Plan (EOP) Recommendations
Ethan Martin presented an update on the district's multi-hazard emergency operations plan, which has been in development for an extended period. Key points:
- The plan consolidates existing materials to align with Senate Bill 11 requirements covering prevention, mitigation, preparedness, response, and recovery
- The plan is being made more streamlined and uniform for easier campus-level use
- Addition of "Hold" protocol to align with the Standard Response Protocol
- Improved incident command system structure and table of contents organization
- A draft version was emailed to committee members by Mrs. Godfrey
- Numerous staff contributed to the plan development
- Darren Hess offered to have the County Fire Marshal's office review the fire section and the bomb squad provide input on the suspicious packages section; this was accepted
- No vote required – the committee was asked to provide feedback
- Timeline: Target completion by July 1 so campuses can individualize their plans; Ethan indicated he could work with a deadline as late as July 15 if needed
- Committee members were encouraged to submit additional feedback to Ethan as soon as possible
Outcome: Feedback received; work continues toward July completion ✅
Item 4: Closed Session
- No closed session items were on the agenda.
Item 5 (Agenda Item 6): Safety and Security Audits Update
Ethan Martin provided an update on the triennial safety and security audits:
- This year was the final year of the three-year audit rotation
- Every campus and facility in the district has been audited and completed within the required window
- Annual summary reports of common findings are provided to the school board; on the third year, the District Annual Report (DAR) is submitted to the Texas School Safety Center
- General findings (no specific vulnerabilities shared publicly): minor issues including ensuring doors are locked, keeping stored materials within sprinkler/fire code limits, and properly securing personal items — all described as "reasonably addressed" and "nothing out of the ordinary"
- No vote required
Item 6 (Agenda Item 7): Reports to the Texas School Safety Center
Ethan Martin reviewed the DAR report to be submitted to the Texas School Safety Center:
- All required information has been filled in, including COVID-19 response questions
- Audits are completed but not yet submitted, pending committee review
- The state extended the submission deadline to August due to many districts not having completed their audits
- The committee's review today provides the required documentation that the committee had an opportunity to review the information
- No formal vote required – this was a review/information item
- Outcome: Reports can now be submitted ✅
Item 7 (Agenda Item 8): COVID-19 Plan Update
Barbara Robertson, Lead Nurse, provided a comprehensive update:
Current Mitigation Strategies (in place since spring break closure):
- Limited personnel in buildings
- Enhanced hygiene protocols
- Mask requirements upon entering buildings
- Physical distancing measures
- Increased custodial cleaning efforts
- These measures have "lessened the impact of COVID-19 on the workforce"
Summer Plans:
- Measured, phased approach to bringing limited employees and students back into buildings
- Graduations beginning the following week – described as the largest gatherings in the area since March; plans developed with a whole-team effort including administrators, nurses, athletic trainers, custodial staff, communications, and police
Fall 2020 Planning:
- Plans include continuing mitigation strategies plus:
- Data tracking of absent/ill employees and students
- COVID-19 workforce testing program for symptomatic employees
- Robust contact tracing to identify and isolate ill individuals
- Goal: continuity of learning and reducing the need for full district closures
- Model focuses on closing individual grades or campuses rather than the entire district
- Working with technology to develop a student health check-in system similar to the employee COVID-19 check-in already in use
- Awaiting TEA guidance on rules for reopening schools
Dr. Null's Additional Comments:
- Acknowledged it is impossible to predict exactly where things will stand by August 12 (return to school date)
- District is running multiple scenarios to be prepared
- Emphasized the need to return students to school buildings while maintaining safety
- Remote learning was "as good as it could have been" but is not a substitute for in-person instruction
No vote required – informational item.
Next Meeting
- Date: August 4, 2020
- Time: 3:00 PM
- Format: Zoom (virtual)
- Note: This meeting satisfies the spring semester requirement; the August meeting will satisfy the summer requirement. Fall meeting dates to be determined.
Meeting Adjournment
- Motion to adjourn: President Williams
- Meeting adjourned with a reminder to stay safe due to severe weather in the area.
Note: These are unofficial notes based on an auto-generated transcript. For official minutes, please contact Conroe ISD.